APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

We are searching for a detailed oriented and organized Administrative Support Assistant to join our Special Program Security Department at the Applied Research Laboratory (ARL) at Penn State University. ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

 You will:

• Provide leadership to the planning and facilitation of support activities for the Special Program Security Department

• Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts 

• Create and maintain files, databases, and reports 

• Monitor and maintain budgets; track expenditures 

• Generate, prepare, and maintain reports and spreadsheets, and authorize processing of payments 

• Compile and organize information to develop agendas, meeting materials, and reports

• Arrange meetings; lead coordination and planning of special events, conferences, and other functions 

• Support the planning and coordination of moderately complex projects 

• Serve on various committees; prepare agendas, take and compose minutes 

• Develop website content and maintain web pages

• May act as or support facilities coordinator and manage keys/key inventory 

• May assist in the supervision and training of student and assigned support staff 

• Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures 

Required skills/experience areas include:

• Microsoft Office, Word, and Excel

• Knowledge of standard office procedures

Preferred skills/experience areas include:

• Experience with SAP Concur and SIMBA

• Strong organizational skills

• Strong oral, written, and interpersonal communication skills

Minimal requirements include a High School Diploma and one year of related experience for the intermediate support level.

Your working location will be fully on-site in State College, PA, during the training period. After training, the ability to enjoy hybrid