APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

We are searching for an experienced, positive, customer service oriented, and quality-conscious Administrative Support Assistant to join our Enterprise Operations Office, located in Annapolis Junction, Maryland, at the Applied Research Laboratory (ARL) at Penn State University, . Penn State ARL is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas. ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the U.S. Navy, the Department of Defense (DoD), and the Intel Community (IC).

You will provide administrative and security support in a fast-paced environment. You will be supporting the general administrative functions of a wide variety for the assigned work areas including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, travel requirements, scheduling meetings, organizing and maintaining information, coordinating calendars, and providing general office support.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Oversee the daily operations of the facility; providing administrative support to the NBP Site Director, Office Director, staff, contractors, and consultants; while coordinating with others as needed to complete tasks

• Manage incoming and outgoing classified visit requests, greeting visitors with professionalism and direct to their host or escort

• Maintain and update organizational chart, create and maintain various employee databases; gather logistics to move employee offices, phone sets/lines, and equipment/furniture

• Disseminate mail to appropriate employees; provide mail and parcel shipping and receiving support; including signing for all packages and record receipts in a mail log

• Greet guests, answer the phone on behalf of NBP Office, and refer/transfer internal and external customers to the appropriate work unit

• Organize, coordinate, and direct daily office activities; assist your supervisor with the resolut