Administrative Specialist

Seeking an Administrative Specialist to provide Advisory and Assistance Services (A&AS) to the Defense Threat Reduction Agency (DTRA), Chemical and Biological Department, Warfighter Integration Division (RD CBW).  The successful candidate will be responsible for providing support for the CB department level tasker management, reporting, records management, SharePoint site maintenance activities, and other support activities such as internal and external staff coordination.

Requirements

Principal Duties

• Manage and facilitate receipt, staffing, tracking, responses, and recording for external and internal taskers utilizing the DTRA task management system
• Coordinate, collect, and assimilate scheduled and ad hoc department-level reports
• Archive, communicate, and distribute materials as required
• Collect, assemble, index, scan, electronically file, and maintain documents in shared folders and SharePoint libraries in the course of daily duties and in compliance with the DTRA Records Management Policy
• Post, edit, distribute and maintain appropriate content for unclassified website/portals, while ensuring optimal accessibility, accuracy and retrieval
• Coordinate and facilitate meetings, to include supporting through remote video and teleconferencing tools
• Provide scheduling coordination for the CB/CBW office as required
• Assist with standard operating procedure documentation, procedures, and methodologies, recommending improvements as appropriate
• Develop new deliverables as needed based on operational requirements and following best practices for documentation and delivery
  

Requirements

• DOD Secret level clearance

• Minimum of 3 years’ experience with a BS, and experience in providing administrative support to senior-level Department of Defense or federal government staffs
• Detail-oriented, self-starter with excellent communication and time management skills.

• High-level proficiency in Microsoft Office 365 tools, to include Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to quickly learn to use new IT systems and software
  

Desired Qualifications

• Knowledge of the DoD RDT&E policies, preferably with knowledge of the Joint CBDP organization
• Experience using DoD tasker management information systems
• Experience administering Intellink site