Administrative Specialist

Temple University's Lewis Katz School of Medicine Department of Anesthesiology is searching for an Administrative Specialist!

Become a part of the Temple family and you will have access to the following:  
Full medical, dental, vision coverage 
Paid time off 
11 Paid Holidays  
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE 
A generous retirement plan and so much more!
Click here to learn more about the benefits of working at Temple University.

Salary Grade: T24 
Learn more about the “T” salary structure 

Salary Range: $46,000 to $52,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.    

Position Summary:   
Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department/workgroup in the Lewis Katz School of Medicine’s TMS-Administration department.

Required Education and Experience:  
At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered.

Responsibilities:  
Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; organizes office operations and procedures such as filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides directions to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responding to email correspondence; obtaining medical records from outside institutions, pick up, delivery, and distribution of documents and mail in multiple locations; confirm patient study visits and updates Clinical Research team; prepare clinical research binders; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling helpdesk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Clinical Research team; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Clinical Research team, designating tasks for students, and following up to completion.

Performs other duties as assigned.

Preferred:
Experience with EPIC scheduling

Required Skills and Abilities: 
•Proficiency with Microsoft Office Suite
•Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff.
•Strong attention to detail.
•Strong written and verbal communication skills.
•Demonstrated resourcefulness, initiative, and follow-through.
•Demonstrated ability to proofread, edit, and compose correspondence.

Additional Information
•This is an onsite position on the Health Science Campus.
•This position requires the following background check: Cash handling