Administrative Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better.

The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.

Target hourly pay rate: $22.00 to $23.98 per hour

Benefits

· Paid time off

· 401k, with company match

· Company sponsored life insurance

· Medical, dental, vision plans

· Voluntary short-term/long-term disability insurance

· Voluntary life, accident, and hospital plans

· Employee Assistance Program

· Employee Discounts

· Free hot healthy meals for unit operations roles

Main Duties and Responsibilities:

• Ensure that all menu specifications are up to date (paper specs or e-specs) and the operators have up to date visual guides for daily operations. Become an expert in the unit on e-specs.
• Work with the commercial team to get cycle change information distributed throughout the unit. 
• Attend to the tool room at key points throughout the day. Maintain a visual inventory of tools to ensure all items are returned by the end of each shift. Maintain a physical inventory of all tools and have available for audits
• Become a member of the “Temperature Team”. Report on time to your scheduled shifts and take the temperature of fellow employees and log each employee admitted on the internal application.
• Work with the M&P department to ensure the production plan is correct and in place. Work with the M&P employees to confirm the specifications that show on their tablets are 100% accurate. If issues are found, document them and work with the SACS team to resolve. Work with SACS to get this information properly tagged for launch days.
• Work with the Interior Managers to assist on any ongoing projects.

 

Qualifications

Education:

• High School Diploma or GED is required

Work Experience:

• Minimum of 3 years of experience with clerical duties and responsibilities
• Minimum of 2 year customer service

Technical Skills: (Certification, Licenses and Registration)

• Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint
• Ability to work in a fast paced, deadline driven environment
• Excellent time management skills required
• Strong organizational, analytical and leadership skills required

Language / Communication Skills:

• Must have excellent written and oral communication skills

Job Dimensions

Geographic Responsibility: TBA

Type of Employment: Full-time / Part-time

Travel %: None

Exemption Classification: Non-Exempt

Internal Relationships:

External Relationships:

Work Environment / Requirements of the Job:

Budget / Revenue Responsibility: (Local Currency)

Organization Structure

Direct Line Manager (Title): Varies by unit: “GM”, “Mgr, Ops”, “Senior Mgr, Ops”, or “Dir, Assembly” 

Dotted Line Manager (Title, if applicable):  N/A

Number of Direct Reports: NA

Number of Dotted Line Reports: NA

Estimated Total Size of Team: 2

gategroup Competencies Required to be Successful in the Job:

• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

• We treat each other with respect and we act with integrity
• We communicate and keep each other informed
• We put our heads together to problem solve and deliver excellence as a team
• We have passion for our work and we pay attention to the little details
• We foster an environment of accountability, take responsibility for our actions and learn from our mistakes
• We do what we say we will