Administrative Services Analyst - Community Development

Posting number: 3190-CD-2608-SM

Department: COMMUNITY DEVELOPMENT

Job classification: ADMIN SERVICES ANALYST

Posting type: Open

Categories: Administration, Community Development

Summary

The City of Oxnard's Community Development Department is seeking an Administrative Services Analyst with strong technical skills to be part of the team. The ideal candidates will have experience in data analysis, budgeting, consultant contracts and invoicing, and familiarity with permit processing workflows.

WHAT YOU’LL DO:

• Maintain existing data analysis/reporting tools and develop updates as necessary.

• Acquire data for reporting performance metrics, develop new reports and procedures.

• Manage consultant contracts, contract balances, invoicing, and overall consultant coordination.

• Assist in the implementation of new department-wide software and serve as a key resource for troubleshooting problems, maintaining workflow data, and developing best practices. 

• Acquire and maintain data and perform the necessary analysis for department budgeting purposes.

• Coordinate with outside departments and agencies regarding financial and permitting data, and other coordination items.

• Perform other duties of a similar nature and level as assigned.

PAYROLL/CLASSIFICATION TITLE: 

Administrative Services Analyst 

DISTINGUISHING CHARACTERISTICS: 

This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration.

SUPERVISION EXERCISED / SUPERVISION RECEIVED: 

Incumbents may serve as a lead worker, assigning work and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.

WORK SCHEDULE: 

The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm.  Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.

Examples of duties

This class specification represents only the core areas of responsibilities; specific positionassignments will vary depending on the needs of the Department.

• Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.

• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.

• Provides analytical support and coordination of special projects, as assigned.

• Performs other