ADMINISTRATIVE OFFICER - 40000038

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DEPARTMENT:       

 

Tax Administration

DATE POSTED:         

   

June 09, 2025

CLOSING DATE:           

 

Open Until Filled

HIRING RANGE:

 

$55,366 - $74,711

POSITION NUMBER:        

    

40000038

JOB TYPE:

Full-Time, (37.5 hrs/week), Exempt

 

 

GENERAL DESCRIPTION

 

Performs difficult professional and responsible administrative work as an assistant to a department head. Incumbent may be assigned specific program responsibilities or handle a variety of assignments; does related work as required.
Work is performed under regular supervision. Supervision may be exercised over office or technical staff.

 

The schedule is M-F 8:30am-5pm, 37.5 hrs per week.

 

TYPICAL TASKS

 

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

 

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
• Directs purchasing program in a large department.
• Collects, processes and deposits fees.
• Prepares and processes the department’s account payables.
• Prepares journal vouchers.
• Maintains and purchases supplies, furniture and equipment. Ensure materials are on hand and in working order.  Coordinate with County IS&T on hardware and software issues.
• Manages orders, prepares invoices for payment and employee reimbursements. Prepares purchase orders and maintains procurement card records. Researches vendor discrepancies and disputes if needed.
• Monitors expenditures, budget elements, and requests budget transfers and supplements.
• Monitors financial records and processes and prepares statistical and financial reports.
• Coordinates preparation of annual budget and continuous monitoring.
• Reads and analyzes technical reports and prepares summaries for review by the agency head.
• Compiles monthly, annual and special reports.
• Coordinates building repairs and routine and emergency service calls. Liaison to all support departments.  Manage building security access cards system.
• Researches, analyzes and prepares reports on agency operations, methods and procedures.
• Plans and organizes administrative activities such as clerical assistance, transportation and the purchase of supplies and equipment.
• Reviews departmental invoices, vouchers and bills for payment.
• Drafts responses to citizen inquiries and complaints for signature by the agency head.
• Assists in the preparation and modification of grant applications and monitors de