Administrative Office Manager

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.


NeuroRestorative, a member of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

With a myriad of career options to move up and across the organization, this role is a great place to start in our company. Critical to our success, this role exemplifies the wonderful mission driven work we do here every day at NeuroRestorative!

Do you desire to work for a company that actively improves the lives of the individuals it serves?
As an Administrative Office Manager, you will help in our commitment to serve others!

SUMMARY
The Office Manager is a full time position and is considered supervisor, non-exempt and paid by salary. Responsible for supervising administrative and support services for a larger state or multi-state business unit.

This position may supervise Office Coordinators and other support positions. Responsible for general administrative support, office management, and may be responsible for supervision of processing activity including purchasing, accounts payable, accounts receivable, payroll, and information technology.
Generally works full-time in a supervisory and professional capacity, and may perform limited clerical or processing duties. This employee works at the state or operating group office level.

Administrative Office Manager
• San Dimas, CA
• NeuroRestorative facility located on Puente St.
• Full-Time (40 hours per week); Monday thru Friday
• Yearly salary pay of $42,000 - $48,000
• Full Benefits (Medical, Dental & Vision insurance, 401K w/ company match, life insurance, flex spending accounts and more!)
• Paid Time Off (Vacation, Sick & Personal)
• Holiday Pay
• Pay on Demand
• Home like setting
• CA driver's license REQUIRED

ESSENTIAL JOB FUNCTIONS
To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below:

Office Management:
1. Organizes, manages and maintains physical office space; corresponds with landlord as required.
2. Clerical: Responsible for supervision and oversight of clerical functions including scheduling, data collection, communications and mail; supports operating group and state management teams including operations, quality improvement, human resources and finance.
3. Maintains systems for current licenses, leases, contracts and agreements.
4. Maintains and manages data bases and mailing lists; maintains organizational charts.
5. Arranges events and meetings for management team.

Human Resources:
1. Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.
2. Employee Safety: Oversees office compliance for employee safety workers’ compensation programs and OSHA compliance.
3. Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system.

Procurement:
1. Approves and orders supplies and equipment for operating group and/or state office; manages spending for budgetary compliance.
2. Orders, distributes and manages inventory of gas and company purchasing cards.
3. Accounts Payable: Manages local accounts payable processing; handles vendor relations
4. Assists with travel and hotel arrangements.

Information Technology:
1. Support: Acts as liaison with IT department; assists with local troubleshooting
2. Manages or assists with technology set-up for operating group and/or state office.
3. Orders, distributes, and manages inventory for employee computers, Purchase cards, and other IT equipment

Other:
• Performs other related duties and activities as required.

SUPERVISORY RESPONSIBILITIES
• Supervises Ancillary and Activities staff

Minimum Qualifications
The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job:

Education and Experience:
• Associates degree in rela