Administrative / Office Assistant

Indiana Fitness Works is looking for an administrative assistant to join our team in our corporate office in Indianapolis, IN. This person will work to support the daily operations of the office. 

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail, and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Submit expense reports and send communications for high-level staff as needed.
• Field inbound/outbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed, utilize appropriate communication skills to contact internal employees and staff.
• Accounts Receivable - Perform 'accounts receivable' responsibilities on a daily basis

Requirements:

• High school diploma
• 1-2 years' experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)