Administrative Coordinator

Title: Administrative Coordinator

State Role Title: General Administration Supervisor I/Coordinator I;

Hiring Range: Minimum $53,838 Commensurate with experience

Pay Band: 4

Agency: Dept of Health Professions

Location: Dept of Health Professions

Agency Website: www.dhp.virginia.gov

Recruitment Type: General Public - G

Job Duties

A satisfying and rewarding employment opportunity awaits you at the Virginia Department of Health Professions!

The Virginia Department of Health Profession's (DHP) mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.

This position will provide administrative and business services to support Agency boards and programs by ensuring reception staff coverage, overseeing reception and Scanning Unit processes and work quality, as well as providing Agency records retention coordination.

Minimum Qualifications

• Ability to supervise administrative activities and coordinate record retention processes.
• Considerable knowledge of administrative and office procedures/practices, including ability to promptly identify and resolve issues.
• Demonstrated high degree of expertise in utilizing Adobe Acrobat & PDF editing.
• Demonstrated expertise in utilizing MS Office Suite.
• Demonstrated ability to create and manage various types of forms, including fillable forms for administrative Agency functions and creating digital signatures.
• Demonstrated ability to accurately key and tabulate data.
• Demonstrated ability to maintain confidential information.
• Demonstrated knowledge of laws and regulations regarding public records management.
• Demonstrated ability to work independently in a fast-paced environment.
• Knowledge of use of electronic scanning procedures equipment.
• Ability to communicate effectively, both orally and in writing.
• Ability to work effectively with agency management and other internal and external stakeholders.
• Ability to work independently and participate in a collaborative team environment.
• Ability to work on multiple tasks and meet tight deadlines.

Additional Considerations

• Experience working in a regulatory environment
• Knowledge of Infolynx and Reelrecords applications, and experience using Library of Virginia record management forms.
• Experience leading teams or directing the work of others
• Experience training or providing technical guidance to internal customers

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

DHP accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history and duties/responsibilities which indicates your qualifications for this position. Please be as detailed as possible in your application. Assumptions will not be made regarding your experience.

• As an employee of this agency, you are required to review and sign the Department's Confidentiality Statement, which will be retained in your personnel file.
• As an employee of this agency, you are required to review and sign the Agency's Code of Ethics, which will be retained in your personnel file.
• As an employee of this agency, you are required to successfully complete computer systems security training prescribed by this agency and in accordance with the Virginia Information Technologies Agency (VITA). Successful completion of initial training and any subsequent updates is a condition of employment.”
• A criminal background is required for this position.

Contact Information

Name: Human Resources

Phone: 000-000-0000

Email: recruitment@dhp.virginia.gov

 

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