Administrative Coordinator

The Chemical Engineering department has an outstanding opportunity for Administrative Coordinator to join their team. 

About this Opportunity 

The Administrative Coordinator serves as a central point of support for both departmental business operations and academic services, ensuring the smooth day-to-day functioning of the Chemical Engineering department. This role has a significant impact on faculty, students, staff, and visitors by providing high-quality administrative, operational, and event coordination support, and helping facilitate an effective academic and workplace environment. Through strong organization, customer service, and attention to detail, the position contributes to the department’s operational efficiency and overall success. 

This full-time position is based in Benson Hall on the University of Washington Seattle campus and is not telework eligible due to its reception, facilities, and event support responsibilities.  

Key Responsibilities 

Administrative Support of Business Operations (50% FTE) 

• Serve as the receptionist and first point of contact for the department, regularly interact with faculty, students, staff, and visitors. 

• Manage mail room and shipping/receiving of packages. Manage packing slips, assist with receiving orders, processing receipts for orders, and uploading packing slips in Workday. 

• Manage inventory of office, kitchen, and first aid supplies and keep these spaces organized and tidy. Purchase supplies as needed via Procard.  

• In collaboration with the Computing and Technology Manager, operate and maintain departmental office equipment and paper supply throughout the building. Manage technology checkouts. Manage department conference room calendars, schedule meeting rooms as requested in Benson Hall or at alternative locations on campus. 

• Support the Facilities Manager with infrastructure projects and administrative support. Maintain building keys in an Access database.  

• Maintain the key checkout database, issue keys as needed. Assign CAAMS higher level access and maintain UW Groups for this purpose. 

Academic Services Administrative Support (50%) 

• Support the Academic Services Manager with administrative coordination, academic events, and day-to-day academic operations. Tasks will help with various administrative and logistical tasks to support faculty/students and academic operations including managing communications to students, coordinating quarterly logistics, and assisting with data and reports.  

• Serving as the Time Schedule Coordinator to request appropriate classrooms and maintain course details up to date under the supervision of the Academic Services Manager. 

• Coordinate student appointment letters, including collecting appointment data, preparing and distributing letters to students, and tracking responses.