Administrative Coordinator

Description

ABOUT THE POSITION: The Administrative Coordinator is responsible for providing support to the Executive Leadership Team in the agency’s administrative operations. This dynamic position requires the ability to complete administrative tasks and projects quickly, with little to no guidance. They must react with appropriate urgency to situations that require a quick turnaround, anticipate needs, and think critically. The Coordinator will offer solutions to problems with an elevated level of professionalism and confidentiality. They are responsible for key office management tasks to keep the administrative office running smoothly. They process mail, maintain supply inventory and office equipment. The Coordinator responds to phone calls and document requests. They will support executive level staff with logistics and communications. The Coordinator will manage office vendor relations and work to improve workflows. 

ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for individuals and families experiencing housing instability in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. Compass offers an open, supportive, and challenging work environment committed to promoting the dignity and well-being of each person that we serve. We consider the diversity of the staff, guests, residents, and community partners to be an important asset. We recognize the value that different perspectives and cultures bring to the organization. Compass is proud to be an affiliate agency of Lutheran Community Services Northwest (LCSNW). LCSNW partners with individuals, families and communities for health, justice, and hope by providing support services in key areas such as behavioral health, child welfare, refugees, and support to aging adults and people with disabilities to live independent lives. To learn more about the agency visit www.compasshousingalliance.org. 

• LOCATION: South Lake Union Neighborhood (Seattle, WA) 
• REPORTS TO: Deputy Director of Operations
• FLSA STATUS: Non-Exempt
• SCHEDULE: Part-time flexible 20-25 hours per week during standard business hours (Monday-Friday 8am-5pm)
• MEAL PERIOD: Unpaid (30-minutes)
• SALARY RANGE: $25.50-$27.00 per hour DOE 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Office Management

• Process, scan and distribute mail. 
• Procure and replenish administrative office materials and supplies such as printer supplies, paper, office supplies, and computer equipment. 
• Create and submit purchase orders for supplies for financial approval and tracking.  
• Manage office equipment by scheduling routine maintenance and calling for any emergency service of leased machines (i.e., printers, shred boxes and postage).
• Answer and triage incoming phone calls and respond to general inquiries.
• Assist with the bank deposit process, in coordination with Finance team direction. 
• Fulfill information and document requests, as necessary.
• Assist in developing and documenting office policies and procedures for improved workflow.
• Provide event management support (such as all-hands/staff and team building), as requested.

Executive & Operational Support 

• Draft and respond to communications at the request of the Compass Leadership or other administrative staff.
• Assist Compass Leadership with meeting logistics, agendas, note taking, technology, onsite presence and advance meeting preparation.
• Improve workflow process and communication with third-party office vendors and manage select vendor relationships. 
• Maintain communication with the President, Deputy Director of Operations, other Executive Team Leaders, managers, staff, and vendors to ensure adherence to protocol across critical touchpoints.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to embrace changing priorities and thrive in a fast-paced work environment.
• Adaptive learner and self-starter with a proactive attitude who can anticipate needs, exercise good judgment, and take a creative approach towards problem-solving.
• Strong and consistent attention to detail.
• Ability to analyze, re-engineer, and improve systems, processes, and procedures.
• Skill in organizing resources and establishing priorities.
• Strong problem solving, project planning, and project management skills. 
• High degree of professionalism in dealing with diverse groups of people, including executive team, staff, community partners, donors, volunteers, and guests.
• Ability to develop, evaluate, and edit the content, structure, and format of a range of business correspondence and other written materials. 
• Follow sound interpersonal boundari