Administrative Coordinator II - Implant Program - 991475

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Primary Purpose:

Contributes to the University's success by providing support to the College of Dental Medicine as it relates to tracking and coordinating the purchase of implants and related materials from vendors, while performing data entry. The primary responsibility involves data management and record-keeping related to the educational component of implant dentistry for dental students.

 

Job Category: Non-Exempt

Hiring Range: 

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Tracks and coordinates implant and related materials from vendors, obtaining product information, verifying accuracy on invoicing; resolves disputes.

2. Maintains accurate disbursement records by placing product identification in CDM’s inventory software.

3. Reviews accuracy of dental implant purchases and invoices and requests/obtains approval for further processing and payment.

4. Submits quarterly reports for management review.

5. Collates utilization data versus the need to purchase additional implants and related materials and advises college administrators.

6. Responsible for the safe storage and inventory tracking for dental implants, implant parts, membrane, and graft materials. Evaluates the security of “on hand” inventory in the clinical areas and conducts periodic audits of inventory.

7. Interacts with program directors regarding follow-through of clinical faculty and residents in submitting necessary surgical and post treatment data.

8. Coordinates the ordering, receiving, and dispensing of dental implants and parts with patients’ dental appointments for students in adherence to order guidelines and vendor contracts.

9. Maintains accurate clinical data collection, enters data into CDM’s implant management software daily.

10. Upgrades and updates tables; identifies problems and troubleshoots; requests improvements to the CDM utilized software.

11. Assists CDM’s administration with providing data for budgeting and grant requests.

12. Oversees student checkout process, ensuring verification of completed cases as required for graduation.

13. Completes special projects as required.

14. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
2. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
3. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
4. Computers and Electronics - General knowledge of computer hardware and software, including applications, programming, and/or systems configuration.
5. Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
6. Complex Problem Solving – Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Skills:
1. Service Orientation - Proficient skills in actively looking for ways to help people.
2. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
3. Time Management - Proficient skills in managing one's own time and the time of others.
4. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
5. Speaking - Proficient skills in talking to others to convey information effectively.
6. Active Listening - Proficient skills i