Administrative Coordinator I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

 

The Women’s Health Initiative (WHI) is a major, long-term research program designed to address cardiovascular disease, cancer and osteoporosis – the most frequent causes of death, disability and poor quality of life in postmenopausal women. It is one of the largest U.S. prevention studies of its kind and it is currently in its third extension.  The WHI Clinical Coordinating Center (CCC) is located at Fred Hutch. In addition to the WHI CCC, NIH has recently launched a program for a new coordinating center and Fred Hutch has been chosen to coordinate this national effort. The objective is to provide scientific, statistical, and cultural expertise and coordination support to establish a population-based cohort focusing on Asian Americans, Native Hawaiians and Pacific Islanders (MOSAAIC, Multiethnic Observational Study in American Asian and Pacific Islander Communities), studying health conditions and disease burden that are unique and common for this population.

 

The Women’s Health Initiative is seeking an experienced full-time Administrative Coordinator I.  The Administrative Coordinator I is responsible for providing administrative support of the WHI and MOSAAIC Ancillary study Committees (ASC).  The incumbent works in a team under minimal supervision and is expected to use initiative and sound judgment in carrying out complex duties within the framework of the WHI-CCC and MOSAAIC policies and procedures, and as directed by the WHI and MOSAAIC Committee Chairs.

 

Please include a short cover letter explaining why you have chosen to apply to the position.

Responsibilities

• Oversee Committee Support including preparation and maintenance of documentation for study committees.
• Coordinate monthly conference calls for off-site PIs, including maintaining Committee pages on SharePoint, updating agendas, conference call minutes, and calendars.
• Create response memos adjusted according to the Ancillary Study Committee discussion.
• Monitor Ancillary Study inboxes, serve as a central point of contact to answer questions and resolve problems, acting as a liaison with Center staff and outside individuals/organizations, escalating issues as needed.
• Intake of Ancillary Study applications: Identify necessary components of submissions, confirm required items are in place. Communicate issues with staff and investigators as needed.
• Willingness to learn Ancillary Study policy including related forms and applications. Responsible for saving and tracking version updates, revising forms, and keeping external website updated. Take initiative to make suggestions, collect updates from others, route for approvals.
• Update and maintain study database.
• Shepherding Ancillary Study proposal through the approval process, coordinating with outside groups
• Handling Ability to research and handle complex situations and create appropriate email responses.  
• Produce regular in-house reports of Ancillary Study activity as needed.
• Request data transfer agreements for funded Ancillary Studies and monitor progress.
• Take part in developing new procedures, providing input to study databases, and initiating tracking systems.
• Perform other special and routine administrative tasks and projects as needed, including providing backup support for other unit members.

Qualifications

MINIMUM QUALIFICATIONS:

• Requires High School/GED and five years of administra