Administrative Coordinator for Agency Operations

Posting number: 191828

Department: Department of Agriculture

Division: Agency Operations

Job classification: Administrative Coordinator I

Posting type: Open

Categories: Administrative Assistant, Agriculture, Paraprofessional, Customer Service, Business, Office and Administrative Support

Summary

The SC Department of Agriculture is looking for a top-notch Administrative Coordinator!  Do you excel at customer service over the phone and email?  Do you like to conduct research on various topics?  Are you a master proof-reader?  Are you looking for an environment where no two days are alike?  Then this position is for you!  In this role, you will:

• Serve as the front-line manager of the South Carolina Agricultural Tax Exemption (SCATE) team by answering calls and emails from customers for new applications, card renewals, and information updates.
• Send monthly renewal emails to SCATE cardholders.
• Monitor and order supplies for printing and mailing SCATE Cards.
• Facilitate SCATE webpage and application updates with the program software platform provider.
• Coordinate the monthly schedule and provide training for staff that assist with SCATE calls and emails.
• Provide administrative support for the Deputy Commissioner for Agency Operations, Finance and Administration Department, Information Technology (IT) Department, and the Commissioner’s Office. 
• Organize and maintain records and files, such as asset inventory.
• Coordinate surplus and recycling of IT equipment.
• Perform some tasks for new employee onboarding, like communicating phone numbers and email addresses to Finance and Administration for ordering business cards.
• Complete travel requests, reservations, and reimbursements.
• Proofread print and electronic materials. 
• Assemble and distribute the weekly schedule for Division staff.
• Prepare financial requisitions, goods receipts, and scan documents for payments and receivables.
• Serve as the team leader for the main phone line by answering main line phone on assigned days and creating main line phone schedule. 
• Review and distribute incoming mail and other correspondence to the correct staff. 
• Respond to general information requests that come in via the agency website.
• Attend assorted agricultural meetings and serve as recorder of minutes. 
• Assist with media inquiries, Outlook calendar updates, detailed records, mass mailings, meeting preparation, and project execution. 
• Maintain and update written procedures and practices in a desk manual for this position.

BENEFITS 

• Generous State benefits to include retirement, health, vision, dental and life insurance.
  • Premium for BCBS State Standard Plan for employee only coverage is less than $100/month!  
  • Premium for BCBS State Standard Plan for full family coverage is only $307/month!
• 13 paid holidays; generous annual and sick leave accruals.
• Up to 6 weeks paid parental leave.
• Employee Assistance Program
• 
  
  • Free counseling sessions for employees and household members
  • Free Life Management Services (legal, financial, and more)

Examples of duties

• Bachelor's degree and a minimum of five (5) years administrative or office experience or an Associate's degree and a minimum of seven (7) years' administrative or office experience.
• Valid driver's license and ability to operate a vehicle.

Qualifications

• Knowledge of governmental, fiscal and personnel procedures, practices and policies.
• Strong writing, proofreading and editing skills.
• Working knowledge of the agriculture industry.

Supplemental information

• High degree of professionalism is expected.
• Proficiency in MS Word, MS Excel, MS Publisher, MS Power Point, Outlook email, and Outlook calendar.
• Excellent use of oral and written communication skills; proper grammar.
• Exemplary attention to detail and accuracy.
• Periodic overnight travel required.
• Must be able to attend occasional evening and weekend meetings/events.
• Position is based in the Wade Hampton building on the Statehouse grounds.  This is not a remote position, but employee may be eligible for one remote day per week after probationary period.