Administrative Coordinator

<p><em>Do you relish the opportunity to take on a new challenge every week?</em></p> <p><em>Do you enjoy building and improving processes and ensuring that everything runs smoothly?&nbsp;&nbsp;</em></p> <p><em>Do you thrive as the first point of contact for colleagues, clients, and partners?&nbsp;</em></p> <p>AOT Technologies is hiring an <strong>Administrative Coordinator</strong> to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.</p> <p><strong>About AOT</strong></p> <p>We're on a mission to help enterprises and governments bring their ideas to life.</p> <p>As a boutique consulting firm, we partner with enterprises, startups, and governments to solve complex, mission-critical challenges. Our expertise spans business process management, automation and AI, cloud, and application development. Our teams are collaborative, our leadership is transparent, and our work is impactful.</p> <p>Alongside our consulting practice, we're product builders: our flagship platform, formsflow.ai, is a low-code solution that simplifies complex form creation, approvals, and workflow automation, helping organizations move faster without sacrificing quality or compliance. Under the SLED360 umbrella, we deliver products and services tailored to the unique needs of state and local governments and the education sector, from modern case management to digital services. Our product offerings reflect our entrepreneurial spirit and firsthand experience solving real-world problems with scalable, human-centered technology.</p> <p>As we expand into new markets and scale our solutions, there's never been a better time to join AOT.</p> <p><strong>Role and Responsibilities</strong></p> <p>We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core administrative processes, and act as a go-to contact for staff and external partners. This role suits someone who enjoys variety, takes ownership, and likes bringing order to a busy environment.</p> <p>You will:&nbsp;</p> <ul> <li>Coordinate calendars, meetings, and travel arrangements for AOT’s staff and leadership.</li> <li>Serve as the first point of contact for general inquiries by phone and email.</li> <li>Maintain organized digital and physical filing systems, records, and shared drives.</li> <li>Oversee device management for AOT, including inventory/asset tracking and mobile device management, in coordination with AOT’s Compliance team.&nbsp;</li> <li>Process invoices, expense reports, and purchase orders in coordina