Administrative Associate

Job Posting Title:

Administrative Associate

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

Provide administrative support for the staff, students, and faculty of the Signal and Information Sciences Laboratory (SISL) within Applied Research Laboratories.

Responsibilities

• Prepare various internal departmental forms (purchasing, travel, shipping, visitor requests, maintenance requests, etc.). 

• Review, approve timesheets and maintain files.

• Process visitor requests, order and deliver lunch/refreshments, and clean up after external visitor meetings.

• Perform word processing, light editing of technical reports, proposals, and correspondence. 

• Other related functions as assigned.

Required Qualifications

• High school graduation or GED

• Five years administrative support experience. 

• Accuracy in spelling, punctuation, grammar and proofreading.

• Ability to perform detail-oriented administrative work. 

• Ability to use Microsoft Office applications including Word, Excel and Adobe Acrobat. 

• Willingness to learn other software applications as necessary

• Demonstrated ability to learn quickly and excel.

• Relevant education and experience may be substituted as appropriate.

Applicant must be highly organized and capable of planning and coordinating multiple tasks and managing their time.  Requires attention to detail, effective problem-solving skills, critical thinking skills, excellent judgment, clear communication, and the flexibility to pivot between tasks.  Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients.  Able to work in a fast-paced environment under pressure and accept supervision.  Regular and punctual attendance. 

U.S. Citizenship. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required administrative support experience listed above.

• Five years of experience using computers and related software such as Word, Excel and Adobe Acrobat. 

• Experience preparing a variety of complex documents with highly technical content.

• Eligibility for immediate access to classified information. 

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:  
·    100% employer-paid basic medical coverage 
·    Retirement contributions  
·    Paid vacation and sick time 
·    Paid holidays 

Please visit our Human Resources (HR) website  to learn more about the total benefits offered.

Salary Range

$42,000-$48,000+/negotiable based on qualifications.

Working Conditions

• Standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Some weekend, evening and holiday work