Administrative Assistant - Tentac

Job DetailsJob Location: Tentac Enterprises - Bloomington, IL 61701Position Type: Full TimeSalary Range: $20.00 - $25.00 HourlyTentac Enterprises is now seeking a detail-driven Administrative Assistant to help organize, coordinate, and elevate our team’s success!

A top-notch administrative assistant is the glue that holds an organization together, proactive, organized, and unflappable. The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves handling a wide range of clerical tasks, coordinating schedules, managing communications, and supporting team members and management to maintain smooth daily operations.

Benefits:

Employer Paid Life Insurance

Employer Paid Long Term Disability

Employer Paid Short Term Disability

Paid Time Off

Medical

Dental

Vision

Paid Holidays

401K with employer match

Flexible Spending Accounts (FSA)

Voluntary Accident Coverage

Voluntary Critical Illness Coverage

Voluntary Life InsuranceQualificationsJob Title:   Administrative Assistant                               

Department:   Administrative

Reports To: Executive Vice President of Operations

Description

A top-notch administrative assistant is the glue that holds an organization together, proactive, organized, and unflappable. The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves handling a wide range of clerical tasks, coordinating schedules, managing communications, and supporting team members and management to maintain smooth daily operations.

Essential Functions:

Schedule and coordinate meetings, appointments, events and travel arrangements.
Maintain organized filing systems (both digital and physical), naming conventions, templates, etc.
Prepare and edit correspondence, reports, presentations, and other documents.
Assist in the preparation and distribution of regularly scheduled reports.
Order and maintain office supplies, promotional or branded items as well as required equipment.
Handle confidential information with discretion.
Acts as a coordinator of multiple board and committee meetings.
Helps promote and entice new members to join company committees and boards.
Prepare notes or minutes from company meetings.
Collect pictures, content and information from company events to assemble in our corporate newsletter.
Understand and embrace the company’s goals and align their efforts to support them.
Performs other related duties as assigned.

Supporting Functions:

In addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions.

Ability to work in a fast-paced office and meet deadlines
Ability to follow explicit instructions and procedures
Ability to have a positive attitude

Specific Job Knowledge, Skills, and Ability:

Adapts quickly under pressure, flexible with last-minute changes.
Anticipates issues and solves them before they have the ability to happen by planning what is coming up next week, next quarter, or next year.
Excellent interpersonal skills with good sales and customer service skills.
Excellent verbal and written communication skills. 
Brings solutions to the table to resolve presented issues
Ability to deliver consistency without spelling errors and use correct formatting.
Continuous learning to broaden personal development.
Acts as an extension of the executive team that you support.   

Qualification Standards: 

Communication:

Strong communication skills; including the ability to deal effectively with vastly diverse groups of people and guests.

Writes concise, professional emails and messages that reflect well on the team and company.

Handles internal and external phone calls, visitors, and correspondence tactfully and filters distractions for their leadership team.

Trusted with sensitive information.

Balances being approachable with maintaining professional boundaries.

Ensure communication flows smoothly between departments and entities.

Education:

Any equivalent combination of education, training and experience which provides the required knowledge and abilities.

Computer Skills:

Experience and familiarity with Microsoft, Excel, Word, Publisher and Internet.

Creates polished reports, tracks expenses, maintains spreadsheets accurately.

Uses templates, shortcuts and other tools to manage internal and external events and meetings flawlessly.

Experience:

Preferred: One or more years’ experience of administrative experience.

Grooming: Must maintain a professional appearance including hair color.

 Physical Requirements: 

Ability to sit for extended periods up to 6 to 8 hours a day.
Ability to occasionally stand, walk, or move around the office to perform tasks or attend meetings.
Ability to frequently use hands and fingers to operate computers, phones and other off