Administrative Assistant, Sr

Posting Expires: March 1, 2024

Salary: $44,242.00

General Description and Classification Standards

Provides administrative services. Duties include, but are not limited to: initiating drafts policies and procedures; overseeing administrative duties; maintaining communication links with senior management; serving as the liaison in planning and implementing community outreach activities; prepares and reviews written communications and reports; drafts correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation and other sources; preparing productivity information and workload evaluations; and responding to public inquiries concerning city operations, policies or other activities. This is an experienced skilled position that routinely works on special projects/assignments; serves as a specialized subject matter expert in one or more specific areas.

Supervision Received

Works under the  supervision of the Office of Innovation, Budget and Performance Executive Director; can set own work sequence and pace within process / department limitations. 

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.  May perform other duties as assigned

• Processes purchasing supplies and equipment.
• Assists in the initiation of office policies and development of internal programs.
• Maintains communication links with senior management.
• Assists in the development of office performance measures.
• Provides input on managerial or administrative policies and procedures.
• Assists in responding to complaints and public inquiries concerning city operations, policies or other activities.
• Provides administrative assistance to investigations team as needed.
• Participates and assists in the development and administration of assigned department budget; performs related duties and fulfills responsibilities as required.
• Utilizes various financial flow charts, statistical reports and management reports for the purpose of analyzing and compiling studies or recommendations.

Decision Making

Uses independent judgment and discretion including the handling of emergency situations, determining, and deciding upon procedures to be implemented, setting priorities, maintaining standards and resolving problems. 

Leadership Provided

Provides guidance and training as required to lower level, interns, temporary employees, etc.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

• Knowledge of management and administrative practices, policies, and procedures.
• Skill in effectively communicating and interacting with management, employees, members of the general public and all other groups involved in the activities of the city.
• Ability to develop and administer operations and staff plans and objectives.  
• Strong writing and editing skills. 
• Relentless attention to detail. 
• High level organizational skills and proven ability to manage time efficiently and meet assigned deadlines
• Ability to exercise discretion on sensitive and confidential matters. 
• Knowledge, demonstrated interest, and/or prior work experience in any of the following fields: investigation, law enforcement, criminal justice, or public service.

 Minimum Qualifications -

Bachelor’s degree in business, public administration or related field from an accredited college or university;

3 years of work experience in management, public relations, communications, or related area required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.