Administrative Assistant (NE)

The Administrative Assistant for the Division of Clergy Personnel will handle a wide range of administrative and executive support-related tasks and work independently with little or no supervision. You must have acute attention to detail, the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible and efficient, with a high level of professionalism and confidentiality.

Essential Functions

• Responding to internal and external phone calls, inquiries, and visitors.
• Event planning, including registration, client relations, and fluency with online platforms.
• Initiating or responding to correspondence and memoranda.
• May serve as an administrative liaison internally and outside the organization regarding issues affecting departmental activities.
• Processing paperwork for financial transactions and related budgetary matters.
• Calendaring, coordinating, scheduling, and setting up for meetings, webinars, presentations, etc.
• Creating/adding/editing/posting content on website and social media utilizing design software such as Canva, InDesign, or Fatpaint.

Position Qualifications

• Be a high school graduate at a minimum, with some college preferred.
• Have at least 3-5 years of previous administrative experience.
• Proven expertise with Microsoft Office and graphic design tools (candidates will be tested).
• Have a knowledge and familiarity with the mission of the Catholic Church and its structure.
• Excellent oral and written communication skills.
• High proficiency with digital media use such as websites, social media, mobile apps.
• Ability to multitask and meet deadlines.
• Strong work ethic and a willingness to take initiative for projects and programs.
• Occasional attendance at weekend or evening meetings may be required.

Pay Range: $24.04, Hourly 

Benefits: 

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and personal leave.** Please click on the link below for more detailed information: 

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/