Administrative Assistant/Marketing Coordinator - St. Michael

Administrative Assistant / Marketing Coordinator

Full-Time | Catholic School Environment

POSITION SUMMARY

We are seeking a dynamic, detail-oriented, and creative individual to join our school team as an Administrative Assistant / Marketing Coordinator. This dual-role position supports the day-to-day administrative operations of the school office while leading marketing and communications efforts that celebrate and promote our Catholic school community. The ideal candidate is organized, tech-savvy, a strong communicator, and passionate about Catholic education.

KEY RESPONSIBILITIES � ADMINISTRATIVE OPERATIONS

• Serve as the primary contact for incoming phone calls; answer phones, take and relay messages professionally and promptly
• Place and manage orders for copy paper, toner, and general office supplies; monitor inventory levels
• Track baptismal and birth certificates to ensure complete and compliant student records
• Coordinate and collect Student Beginning-of-Year Forms and Emergency Contact Forms
• Collect and process Staff Beginning-of-Year Forms
• Assist with teacher licensure documentation and renewal tracking
• Prepare and maintain the daily Dismissal Announcement Sheet, updating as changes occur
• Maintain and update the Office Wall Calendar with all school events, meetings, and activities
• Assist with report card mailing at the conclusion of each academic year
• Create and distribute the 'Specials' scheduling worksheet for students and staff
• Process and send record request information for transferring students in a timely manner
• Prepare and submit the Monthly EdChoice Attendance Report to the designated contact
• Create and maintain permanent student records and files for all new enrollees

KEY RESPONSIBILITIES � MARKETING & COMMUNICATIONS

• Manage and maintain all school social media platforms, creating engaging content that reflects the school's mission and highlights community events
• Lead marketing efforts for school events, including the Gala, Service Projects, Catholic Schools Week (CSW), New Family Welcome, Registration, and other signature programs
• Coordinate and develop marketing materials for the Parent-Teacher Union (PTU)
• Maintain and regularly update the school website to ensure accurate, timely, and visually appealing content
• Conduct school tours for prospective families as needed, serving as an enthusiastic ambassador for the school
• Design and produce welcome car signs for new families
• Create and/or coordinate advertisements, materials, and logistics for sacramental and milestone events, including First Reconciliation, First Communion, Confirmation, and Graduation (including gowns and ceremony materials)
• Develop promotional and logistical materials for the Winter and Spring Choral, Band, and Spring Arts Concerts
• Create and maintain the Student Directory and school signage
• Support the #weGiveCatholic Campaign through marketing creation tools; coordinate and attend the Diocese of Cleveland (DOC) and School Planning Meetings

QUALIFICATIONS & SKILLS

• High school diploma required; associate's or bachelor's degree in communications, marketing, business, or a related field preferred but not required
• Proficiency in social media platforms (Facebook, Instagram, etc.) and content creation tools (Canva, or similar)
• Strong written and verbal communication skills
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Commitment to the mission and values of Catholic education
• Ability to maintain confidentiality and handle sensitive student and family information with discretion
• Positive, team-oriented attitude with a welcoming and professional demeanor

WORK ENVIRONMENT

This position operates in a Catholic school office environment. The role requires the ability to communicate effectively with students, parents, faculty, and administrators. Some evening availability may be required. The suc