Administrative Assistant - Logistics & Data Management

This is a remote position.

Schedule:

• Preferably 4 hours per day, 5 days a week (between 9:00 am and 5:00 pm)

• 20 hours per week (could do 4 days per week)

• Client time zone: Perth, Australia (AWST)

• Part-time position starting at 15-20 hours per week with potential to grow to full-time
  

• Flexible scheduling within Perth business hours (8:00 am to 5:00 pm)
  

• Seasonal workload variations with busy periods during production cycles
  

• Opportunity for role expansion into e-commerce or other business areas based on performance
  

• Work-from-home position with global team collaboration
  

• Growth potential for the right candidate who demonstrates strong performance and initiative
  

• Coordinate shipping documentation and logistics between factories and warehouses across multiple countries
  

• Manage packing lists and commercial invoices received from factories in Indonesia and China
  

• Perform data entry and spreadsheet management for inventory tracking and goods receipts
  

• Upload and process spreadsheets into inventory management systems
  

• Create and maintain Excel templates for shipping and logistics documentation
  

• Communicate via Monday boards for project coordination and task management
  

• Provide real-time support via chat platforms (WhatsApp, WeChat, Teams) during business hours
  

• Cross-check and validate data from factories to ensure accuracy before processing
  

• Assist with automation processes for goods receipts and inventory management
  

• Handle seasonal fluctuations in workload and prioritize tasks accordingly
  

Requirements

• Strong Excel proficiency including formulas, spreadsheet creation, and data manipulation (intermediate level)
  

• Excellent English communication skills, both written and verbal
  

• Strong attention to detail and accuracy in data entry
  

• Ability to work during Perth, Australia business hours (8 AM - 5 PM)
  

• Initiative and problem-solving skills to identify and resolve data discrepancies
  

• Reliable internet connection and availability for real-time chat communication
  

• Experience with logistics or shipping documentation preferred but not essential
  

• Ability to learn new systems quickly and adapt to changing processes
  

• Strong organizational skills and ability to meet deadlines
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job