Administrative Assistant

As Administrative Assistant, your responsibilities will include expertly managing the calendar of department leaders. In this role, you will provide support for roles such as Travel Coordinator and Company Store Representative, as needed. General office support, including handling administrative tasks, coordinating meetings, facilitating maintenance and IT requests, and proofreading and formatting documents, will round out your diverse and essential contributions to the smooth operation of the Engineering and Flight Operations Departments.

Category: Shared Services

Location: Mojave, CA

Citizenship Required: United States Citizenship

Clearance Type: None

Schedule: 9/80 Work Schedule

Relocation Assistance: None

Benefits: 100% Paid Benefits and 401k Matching 

Summary:

Founded by legendary aircraft designer Burt Rutan, Scaled Composites is a 40-year-old aerospace company continually working to push boundaries, prove out ideas, and influence the future. We are a rapid prototyping and manufacturing facility, designing, building, and testing proof-of-concept and prototype vehicles. We have flown an average of one new aircraft type per year over our 40-year history such as Proteus, GlobalFlyer, SpaceShipOne, Model 401, and Stratolaunch.

Duties/Responsibilities:

• Calendar management for department leaders and the “Engineering Out Calendar”
• Provide back support for various roles within the Administrative team, including Travel Coordinator and Reception 
• General office support, including, but not limited to making copies, sending faxes, scanning, coordinating internal and external meetings, facilitating maintenance and IT requests, proofreading and formatting documents, preparing slides for presentations, etc. 
• Acquire engineering library resources as requested and file appropriately
• Troubleshoot Teams virtual meetings
• Become familiar with all Engineering department members and where they’re located
• Camera equipment supply maintenance, stocking, and ordering

Required Skills/Abilities: 

• Strong verbal and written communication skills. 
• Strong interpersonal and ability to work well with a wide variety of personalities across all departments.
• Ability to work autonomously, as well as in a team environment.
• Strong organizational skills and attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Good analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with Microsoft Teams and computer troubleshooting.

Education and Experience:

• High school diploma or equivalent.
• Experience working in a matrix reporting environment with a fast-paced workflow.  

Essential Functions: 

• Requires mobility and the ability to bend and reach 
• May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds. 
• Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard) 
• Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)
• Ability to remain sedentary or stationary for prolonged periods of time 
• Ability to write for extended periods of time 
• Ability to work in an office setting for prolonged periods of time
• May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc. 
• Occasional reaching overhead and lifting up to 15 pounds