Administrative Assistant

At Ford Motor Company, we believe freedom of movement drives human progress. We also believe in providing you with the freedom to define and realize your dreams. With our incredible plans for the future of mobility, we have a wide variety of opportunities for you to accelerate your career potential as you help us define tomorrow’s transportation. 
 
We are looking for a dynamic individual who is professional, caring, resourceful, and customer focused to provide support to our Global Head of Digital Product.  This position is a great opportunity for candidates who are curious and open to learning new things. 
 
This role requires an individual who is flexible, resilient, uses good judgement, has the courage to challenge the status quo, and is always looking for ways to better the business. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information.  They must be professional when interacting with senior leaders across the globe. This person should possess superb time and data management skills in order to coordinate various email activity and meeting notices. They should be able to work independently and have a high standard for delivering quality results. We are looking for someone who is self-motivated, adapts to change with a positive attitude, a quick learner, and has the confidence to ask for help. 
 
The successful candidate should have exceptional communication skills – both verbally and written – complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the basic company organization and will need to develop working relationships with other assistants, executive leaders, and operation partners.  He/she will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.   

Employees located in the SE Michigan area will be required to work in the office three days a week in a hybrid work environment.

What you'll do…

• Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executive to help them be efficient and effective with their time, consistently maintaining strong communication. 

• Manages executive’s calendar and correspondence: Maintain/prioritize and organize Outlook calendar/folders. Keeps the executive informed of changes. 

• Optimizes global travel arrangements (transportation, accommodations, agenda, visa/passports) based on the executive’s travel needs and preferences. Manages complex itineraries, to include any changes. Complete related expense reports. 

• Collaborates closely with business office functions on executive forums on an as needed basis. 

• Assists the executive with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics. 

• Screen calls and respond to emails as needed. 

• Greets and assists planned guests and manages unannounced visitors. 

• Ability to adapt quickly to the fast-paced work environment. 

• Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, location and meal logistics and related follow-up activities. 

• Sorts, screens, and distributes incoming and outgoing mail for the executive. May highlight information of interest and/or curate reading material. 

• Participate as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items. 

• Assists in keeping the executive well organized, including online retrieval and archiving of documents as well as supporting the Company’s records and retention schedule. 

• Coordinate employee skip-level meetings and performance reviews and other interactions between executive and employees. 

• Facilitates coordination / collaboration with key support functions (i.e. HR, Finance, Business Office, etc.) to implement governance, distribute information, and progress the business. 

<