Administrative Assistant

Job Posting Title:

Administrative Assistant

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Hiring Department:

Kinesiology and Health Education

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Provide receptionist, administrative and academic support to the faculty and staff of the Department of Kinesiology and Health Education.

Responsibilities

• Answer multi-line telephone system and route calls for department faculty, staff and teaching assistants. Answer routine questions, assist and direct students and visitors to appropriate area. Receive deliveries and notify recipients of their arrival. Prepare mass mailings and express shipments. Monitor inventory and order office supplies as needed. Oversee maintenance and supplies on office machines. Check out computers and audio-visual equipment.
• Process purchase orders, reconciliations, entertainment authorizations and vouchers. Assist with travel arrangements, travel authorizations and reimbursements. Communicate UT policies to faculty, staff and students. Research and resolve transaction questions punctually.
• Assist with department meetings and special events
• Assist with preparation of class and research materials.
• Other duties as assigned.

Required Qualifications

• High school diploma or GED and at least three years of clerical experience.
• Excellent oral and written communication skills, organizational skills and attention to detail.
• Professional demeanor.
• Ability to maintain punctual, dependable hours on a regular basis.
• Ability to accurately complete projects and meet deadlines without excessive oversight.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree and more than the required amount of experience.
• Experience at the University of Texas or in a university setting.
• Familiarity with university policies for purchasing, accounting and travel as well as administrative systems such as DEFINE and FRMS.
• Experience working successfully with students, faculty, and visitors.

Salary Range

$40,000 - $45,000 depending on qualifications

Working Conditions

• Standard office environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teac