Administrative Assistant

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

Join our NBCUniversal EPIC Legal Team! EPIC symbolizes key foundational principles as we strive to be extraordinary partners to our businesses in an evolving environment. Here at NBCU Legal, we are Expert Partners who provide Inspiring and Creative solutions to our clients. We are subject-matter experts who collaborate with our legal colleagues and clients to guide, solve and push for our collective success. We inspire by bringing optimism and positivity to our work, and apply strategic and innovative thinking to support our businesses.

Here you will:

• Manage heavy and complex attorney schedules, coordinating multiple-attendee Microsoft Teams and other calls and meetings with internal and external parties while utilizing multiple calendars across multiple time zones
• Arrange slide presentation set-ups
  • Coordinate audio/visual needs for meetings
  • Attend and take notes as requested by attorneys
• Book conference rooms
• Process and track legal work, including uploading documents into various databases and management systems; assigning specialists to projects; circulating show assignments, and updating status charts and tracking reports
• Draft, type, edit and distribute legal documents, project reports, letters, memos, presentations, spreadsheets, emails and other documents
• Assist attorneys with redlining of production and talent agreements as well as coordinating the execution, signature and counter-signature(s) of final copies
• Coordinate out-of-office coverage for attorneys
• Arrange travel and accommodations including comprehensive and detailed itineraries, including reserving car services and requesting building and parking access.
• Prepare and process:
  • Expense reports, reimbursements, and reconciliations in accordance with Company policy guidelines
  • Outside counsel and other legal-related invoices
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies and coordinating facilities and IT requests
• Manage administrative and coordination aspects of special projects as designated, including the planning and organizing of internal events
• Act as backup for other assistants on the team
• Work with LA administrative team on legal floor to coordinate distribution of floor-wide admin assignments (e.g., ordering food and supplies, serving as floor wardens)

Qualifications

Basic Requirements

• College degree or High School/GED and comparable work experience
• Demonstrated high-level proficiency in MS Office Suite, Adobe Acrobat, and database management

Preferred Qualifications:

• Previous administrative support experience preferred (minimum of 3 years)
• Experience with Microsoft Teams, DMS, DocuSign, and SAP Concur preferred

Desired Characteristics

• Demonstrated interest in media industry or legal field
• Maintain strict confidentiality and professionalism, along with a positive attitude
• Demonstrated ability to thrive in a dynamic, fast-paced business environment
• Flexible and organized self-starter, with excellent attention to detail; ability to seek out answers and resources on own while anticipating team needs
• Superior time management skills, with the ability to multitask and priorit