Administrative Assistant

Requisition ID: 276962 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Reston, VA 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

 

Project Overview:

Bechtel is the licensing, engineering, procurement, and construction partner on TerraPower’s Natrium team. Selected by the U.S. Department of Energy (DOE) for its Advanced Reactor Demonstration Program, Natrium is participating in a DOE initiative to re-establish U.S. leadership in nuclear energy that provides matching funding to industry to design and build an operational advanced reactor. TerraPower, a leading advanced generation technology company founded by former Microsoft CEO Bill Gates, will be deploying its 345 MWe sodium fast reactor (SFR), called Natrium. The Natrium plant features an advanced, cost-competitive reactor design that is safer, simpler, easier, and less costly to construct, less expensive to operate, and able to provide energy that is competitive with fossil fuels. It also features an innovative molten salt energy storage system designed to be complementary to solar and wind power by evening out the peaks and valleys in production when the sun is not shining, or the wind is not blowing. With the reactor and energy storage output combined, the plant can produce more than 500 MWe of power.

Other Team Natrium partners include GE Hitachi Nuclear Energy, Energy Northwest, PacifiCorp, and Duke Energy, along with support from a number of national laboratories and universities. This DOE program has the potential to be the largest funding program for advanced nuclear power in U.S. history and will shape the future of nuclear energy for decades. 

 

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, accountability, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Work schedule is Monday through Friday each week. Work will be in the office Monday through Thursday, with work from home authorized on Fridays.

 

Major Responsibilities:

• Organize and coordinate various meetings, arrange for facilities and catering, conference calls, and audio-visual equipment. 
• Organize materials for meetings, presentations, and training sessions. 
• Participates in the development, editing, or updating of presentations. 
• Receive and screen phone calls in a professional manner and take action as appropriate. 
• Prioritize and distribute mail/email/faxes with detailed follow-up. 
• Draft correspondence for managers’ review and signature, as determined appropriate. 
• Accurately complete documentation required for visitors, contractors, etc.
• Accurately complete employee onboarding and offboarding forms, to include computer equipment requests.
• Update and manage each manager's Outlook calendar to schedule meetings and upload appropriate documentation for each event. 
• Arrange travel plans, prepare itineraries, and prepare expense reports. 
• Order office supplies and reconcile PCard for payment.  
• Pay monthly department phone bills, update mobile invoice log, and reconcile PCard for payment. 
• Independently anticipate problems/changing priorities and take appropriate action to adapt Managers’ schedule and commitments accordingly. 
• Understand and work efficiently within the various SharePoint sites