Administrative Assistant

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The Operations Administrative Assistant provides a broad range of administrative support functions to the site’s plant leadership.  There is no expected travel for this role.  

Duties and Responsibilities:

• Greeting and assisting visitors. 
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc. 
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries. 
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed. 
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services. 
• Partners with the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed. 
• Participates in special projects. 
• Will be required to perform other duties as requested, directed, or assigned

Required Knowledge/Skills/Abilities:

• Excellent interpersonal and communication skills – both written and verbal. 

• Able to exercise high level of discretion and autonomy in completing tasks.  

• Able to problem solve and prioritize by urgency. 

• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments. 

• Systems data entry experience preferred. 

 

Education and Experience:

• Required:
  • High School Diploma or GED Equivalent
• Preferred:
  • Associate’s degree
  • 1 – 3 years of experience of working in an administrative environment preferred. 

Working Conditions:

• Office environment. 
• Some presence on the plant floor, wearing appropriate PPE as needed.
• Shift Monday – Friday; typically, 8 AM – 5 PM.