Administrative Assistant

Duties and Responsibilities  

• Coordinate activities, both internally and externally, for all departments as well as external stakeholders, families, and service providers 

• Support the clinic and operations staff with administrative duties 

• Answer and screen telephone inquiries; take and route messages and record intake information, as needed 

• Greet and assist visitors. 

• Generate reports and presentations and file in the appropriate electronic files 

• Assist with the completion of employee personnel forms, workers compensation claims and leave forms/requests for the Human Capital Management system 

• Provide administrative resources for the team in partnership with other operations staff including coordinating office tasks, supplies, and equipment; facility upkeep and new hire set up 

• Supply general support for travel arrangements 

• Plan and coordinate team meetings, as necessary 

• Provide event planning support, as necessary, for external events 

• Provide real-time scheduling support by booking appointments in order to avoid conflicts 

• Assist internal recruiters with onsite interview schedules as well as candidate arrangements and travel 

• Anticipate the needs of others in order to ensure an effective, positive experience. 

• Perform other duties as assigned and required to maintain unit operations 

•  Adhere to Cultivate Management Corp policies and procedures 

•  Perform other duties as assigned 

Qualifications 

• 3 years of experience providing high level administrative support to corporate teams 

• Experience in healthcare practice management systems preferred but not required 

Knowledge, Skills and Abilities 

• Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook eMail and Calendar 

• Ability to maintain polite and professional communications via phone, e-mail, mail, and in person