Administrative Assistant

Description

We are currently seeking a highly organized and responsible Administrative Assistant to join our team. This role will be responsible for a variety of tasks to ensure the smooth and efficient operation of our office. The ideal candidate will have a strong understanding of office management procedures, bookkeeping principles, and the ability to multitask in a fast-paced environment.

Who We Are

Independent for over 75 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world’s most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation.

Milliman invests in skills training and career development, and gives all employees access to a variety of learning and mentoring opportunities. Our growing number of Milliman Employee Resource Groups (ERG’s) are employee-led communities that influence policy decisions, develop future leaders, and amplify the voices of their constituents. We encourage our employees to give back to their varied professions, including leadership in professional organizations. Please visit our web site (https://www.milliman.com/en/social-impact) to learn more about Milliman’s commitments to our people, diversity and inclusion, social impact and sustainability.

Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance.

What You Will Do

• Support our practice’s Office Manager/Accountant and IT Manager to ensure the office is running efficiently and productively.
• Manage office supplies inventory; place and receive orders as necessary.
• Maintain a safe, secure and orderly working environment, including submitting facility requests with the property manager.
• Coordinate events and office functions.
• Oversee the inventory, distribution, and collection of employee badges/keys and other supplies.
• Support employee recruiting, hiring, onboarding and other HR tasks.
• Maintain and update our practice’s Sharepoint website as needed.
• Coordinate and manage office activities and operations in compliance with company and office policies.
• Support our practice’s Accountant and Billing Managers in tasks related to client invoicing, client budget support, accounts payable, expense reimbursements.
• Provide support to our practice’s Billing Managers in maintaining Milliman contract records via the online Enterprise Legal Management (ELM) system.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Assist with office layout planning and office moves.
• Provide other administrative support as necessary, including filing, scheduling group meetings, and creating reports.

What We Are Looking For

Professional Qualifications

• Associates’ college degree or
• Proficient in Microsoft office products (especially Word and Excel)
• At least one year in office support, data entry, customer service, retail or property management, or related experience.

Personal Qualifications

• Excellent time management skills and the ability to prioritize work
• Strong organizational skills
• Excellent written and verbal communication skills
• Collaborative and customer-oriented
• Attention to detail and problem-solving skills
• Valid driver’s license

 Our Practice

Milliman's San Diego Health practice is medium sized, with approximately 60 employees and focuses on Health Care actuarial and pharmacy consulting. The office atmosphere is flexible and friendly with a lot of autonomy.

 Location

This position is based out of the Milliman office in San Diego, California. Candidates hired into this role must be willing to work onsite full-time.

 Compensation

The full-time salary range for this nonexempt role is $49,000 to $70,000, depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc. This role is non-exempt, overtime eligible after 40 hrs.

Benefits

At Milliman, we focus on creating an environment that recognizes – and meets – the personal and professional needs of the individual and their family. We offer competitive