Administrative Assistant

Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

 

We’re hiring an Administrative Assistant in our Dallas Division office located in Irving, TX. This role provides administrative support to a group of fundraising directors who focus on the Dallas Heart Challenge fundraising events.

 

This is an office-based position that offers a hybrid schedule in a fast-paced environment.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.

Responsibilities

Some of your responsibilities will include:

• Administrative support to the Heart Challenge team including ordering supplies, managing inventory, providing data entry, running reports, and crafting marketing collateral including presentations.
• Serve as the liaison between Heart Challenge team, communications, and events team on marketing collateral, sponsorship activation, and other details as needed.
• Handles customer service inquiries mailbox and responds to email and phone inquiries from external customers.
• Assist with Heart Challenge events support including planning and execution for pre-event, day-of event, and post-event.
• Management of accounting, financing, and reporting for Heart Challenge events including processing of sponsor agreements, tracking invoices, processing mail, cash handling, processing donations, and tracking sponsor payments.
• Adhere to budgeting best practices and track budget status.
• Coordinates meetings, trainings, conferences, and seminars as needed for the team and external customers.
• Other duties as assigned.

 

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:

 

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in project management and/or finance.
• Excellent verbal and written communications skills.
• Excellent organization and time management skills.
• Ability to anticipate and satisfy customer needs; to work independently and take initiative; to solve problems creatively and effectively; to meet and interact with all levels of American Heart Association staff and volunteers.

• Ability to travel locally up to 25%; requires access to reliable transportation at all times on an immediate basis.

• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
• Proficient in Microsoft Office including Excel, Outlook, PowerPoint, Teams, and Word.
• Knowledge of Canva a plus.

 

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – T