Administrative Assistant

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General Summary

Under general supervision, this position is responsible for performing a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.

Essential Job Accountabilities

• Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.

• Support one or more managers including scheduling meetings, maintaining calendar, and travel arrangements to ensure their time is managed efficiently.

• Maintain/update reports to ensure compliance with company policies as well as local, state, and federal regulations.

• Support functional area by being the point of contact for department procedures and practices to ensure consistency.

• Assist department manager and/or supervisors or other staff with their daily functions to ensure department goals are achieved. 

• Review and code departmental expenses to ensure accurate accounting and budgeting.

• Maintain department files to ensure they remain organized and current.

• Order and maintain inventory of department supplies stock to ensure supplies are available when needed.

Education

• Associates Degree preferred or equivalent experience.

Work Experience

• 0-2 years of office and administrative experience.

Knowledge, skills, and abilities

• Must have knowledge of commonly used administrative and office concepts, practices and procedures 

• Excellent organizational, time management, and interpersonal skills

• Strong customer service focus

• Demonstrated proficiency with MS Office Suite and the ability to learn new software quickly. Excel proficiency preferred.

• Exceptional problem solving skills with consistent follow through

• Ability to maintain confidentiality

• Attention to detail and accuracy

• Excellent collaboration, verbal and written communication skills

• Ability to work well with all levels of staff as well as external customers  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Team player.

• Ability to abide by Granite’s Code of Conduct on a daily basis.

• Overtime may be required at times.

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace.  That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

 

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents.  Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

 

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

 

Benefits may vary for positions located ou