Administrative Assistant

This is an exciting opportunity for an experienced Sr. Administrative Assistant to join the Global Customer Experience and Data Tech Team – “Digital Fuel” Team. 

In this role you will support both the VP, Digital Fuel and the VP, Medical Digital & Tech and their direct teams.  This role will also work in close alignment and across Commercial and Medical Digital & Tech’s (CMD&T) Administrative Assistants. 

The successful candidate must be a critical thinker with strong organizational, interpersonal, and communication skills.  A high degree of professionalism and discretion is required for this role with a varying set of responsibilities. The successful candidate will have a proven record of agility and strong teamwork focused on the team’s success. 

This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following:

• Management of complex calendars and detailed international travel arrangements.
• Work closely with internal and external global teams to support critical activities, meetings, and interactions.
• Ability to support the teams in prioritizing work to maintain pace and anticipate needs.
• Act as a site presence for the team to assist and support site-based departmental engagement activities as needed including support for hosting site visitors, supporting new hire onboarding, and supporting site-based meeting needs for key internal/external or departmental meetings.
• Serve as a close liaison with EAs, GSK leaders, and all Tech team members.
• Manage incoming email to determine the level of priority and action accordingly.
• Manage confidential / sensitive information in an appropriate manner with a high level of discretion.
• Responsible for meetings and conference calls, ensuring appropriate technical arrangements are in place with necessary information distributed to appropriate events.
• Manage agendas and the associated SharePoint team sites.
• Oversee expense management for relevant team and managers, ensuring all policies are followed and items are processed within guidelines in a timely manner.
• Awareness and sensitivity of the team’s T&E budget and management of expenses accordingly.
• Assist hiring managers with any recruitment needs, working closely with HR and in alignment with associate HR policies and processes.
• Work in strong partnership with other Tech admins to ensure all logistics for Townhalls are met and executed.
• Provide administrative support across other areas of Digital Fuel, Medical D&T, and CMD&T as needed.

Why You?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• Associate degree
• 5+ years of executive assistant experience
• 10+ years of administrative support experience
• 10+ years of MS Office Suite (MS Outlook, PowerPoint, Word, Excel, SharePoint, Teams)

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Bachelor’s degree
• Proven ability to act independently and manage a variable workload. Imperative to work at pace with fast changing priorities and goals.
• Resilient individual who thrives working in a fast-paced environment and demonstrates attention to detail and decision-making skills to respond to high pressure situations.
• Proven ability to manage time effectively without supervision, ability to think independently and to organize, prioritize and deliver tasks without manager guidance. 
• Demonstrated experience working in a matrix and team-based team approach with other EAs and Admin professionals.
• Discretion and confidence to interact with people at all levels, internally and externally with situational sensitivity.
• Strong collaboration and relationship building skills. Team player with the ability to gain the confidence of and cooperation of peers.
• In depth knowledge of GSK practices and processes is an advantage but not necessary.

#LI-GSK

Please visit  GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.

Why Us?

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.