Administrative Assistant

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Administrative Assistant

 

Location:  Norcross Working hours: 

 

 

 

DEUTZ is one of the world’s leading manufacturers of innovative drive systems. Its core competences are the development, production, distribution and servicing of diesel, gas and electric drivetrains for professional applications that is used in construction equipment, agricultural machinery, material handling equipment, stationary equipment, commercial vehicles, rail vehicles and other applications.
 

 

 

Job Summary

The administrative assistant serves as a receptionist and performs tasks such as managing calendars, answering phone calls, handling correspondence, preparing reports, organizing schedules and events, data entry, maintaining office equipment and other administrative tasks.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Administrative Assistant be responsible for, but not limited to, the following duties:

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and may initiate routine or non-routine correspondence and memoranda.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, gives information to callers and arranges conference calls.
• Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
• Arranges and coordinates travel schedules and reservations and coordinates related arrangements.
• Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists.
• Operates a personal computer and uses appropriate software packages as needed.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
• May verify third party invoices against services/products supplied including contract agencies. Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs.
• May make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries.
• May assist in the planning and execution of logistics for company meetings, special events, and other promotional events.
• May assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services.
• Answer, screen and direct facility maintenance calls
• Maintain an accurate filing system including paper and electronic
• Assist with inventory control/ordering needs for supplies and materials
• Scheduling vendor service for repairs
• Vehicle fleet file management
• Assist Facilities and Finance with invoice detail/processing
• Generate requisition requests for supply, service and repair quotes on the JIRA system
• Serves as backup support to Facilities Department Manager
• Other Duties as assigned.

 

Supervisory Responsibilities: 

 

Travel Demands: Anticipated domestic and international travel is approximately 10% depending on business needs.

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabiliti