Administrative Assistant

What You Need To Know

Overview

The Administrative Assistant is responsible for assisting in the coordination, planning, and execution of a variety of activities and events which may include in-house, supplier, local, division, region and Company-wide.

Specialized Skills and Technologies

• 2 – 4 years of administrative / Executive Assistance experience working with Leadership.  
• Must be able to support several leaders at any one given time and work in a team environment.
• Work within team  structure environment with examples of assist and support team members at any given time. 
• Proven experience and record of task management and organizational skills
• Proven experience of role responsibilities expansion 
• Ability to demonstrate forward thinking and problem solving skills
• Experience with meeting scribing 
• Would like to see references from leaders support history 
• Experience requirement Outlook, Excel, Powerpoint and related technologies to support said leaders. 
• Need to understand proficiency in MS suite applications
• Proficient in managing leadership calendars and schedules 
• Assist in the logistical preparation for meeting and workshops including but not limited to: Travel accommodations, set-up, and clean-up 
• Develop and maintain relationships 
• Work closely with a variety of Company employees from entry level to executive management 
• Perform other job-related duties as assigned

Primary Responsibilities

• Coordinate meetings, travel, conference calls, and complete expense reports
• Perform administrative duties for an individual, group, or department
• Prepare reports, meeting minutes, and correspondence
• Create and edit documents, generate reports, spreadsheets, and presentations
• Manage schedules, arrange appointments and itineraries
• Answer and transfer phone calls
• Perform other job-related duties as assigned

Minimum Qualifications

• High school diploma or equivalency plus one year of experience
• Proficient in Microsoft Office Suite

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
• Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

EEO Statement

Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees.  Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.