Administrative Assistant

Responsibilities

• Provide daily administrative and operational support to DREAM’s co-Chief Executive Officers (co-CEOs) and Senior Executive Assistant, including booking travel, ordering materials etc; 
• Directly manage complex calendars including scheduling meetings, coordinating availability, and sending confirmations and reminders;
• Coordinate recurring internal meetings and cross-team scheduling needs, including Management Team and Chief Team meetings;
• Provide logistical support for meetings and events including reserving space, coordinating refreshments, preparing materials, and ensuring technology set-up;
• Support travel logistics such as booking accommodations and transportation;
• Assist in processing expense reports, invoices, and reimbursements;
• Assist in drafting, editing, and formatting internal communications and presentation materials;
• Maintain accurate contact lists and track meeting action items;
• Handle occasional personal scheduling and administrative tasks for the co-CEOs;
• Support a variety of day-to-day office operations and assist with special projects as needed.

Qualifications

• Bachelor’s degree or equivalent professional experience required;
• 1 year of relevant administrative or scheduling experience preferred;
• Experience in nonprofit or education environments a plus;
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail, etc.);
• Excellent organizational skills and attention to detail;
• Strong written and verbal communication skills;
• Ability to maintain discretion and confidentiality in all tasks;
• Proactive, self-motivated, and solutions-oriented with a strong sense of follow-through;
• Committed to DREAM’s mission, values, and the belief that all students can succeed.

Working Expectations

• The Administrative Assistant is part of the Executive Office Team which typically works 5 days a week in person.
• Occasional evening and weekend work may be required, for example to support major events like our annual Gala.

Benefits and Paid Time Off

• We offer comprehensive benefits including:
• Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;
• The ability to select between a variety of medical plans according to what best suits the employee’s needs;
• Dental and vision plans;
• Disability benefits;
• Life insurance;
• Up to 12 weeks fully paid of Parental Leave;
• Flexible spending account options;
• Pre-tax commuter benefits (parking and transit);
• Fitness and entertainment discounts;
• A variety of support through our employee assistance program (EAP);
• 403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;
• Referral, performance, and tenure milestones bonuses;
• Discounted school meals through our in-house Scratch Food Program;
• Tuition reimbursement support (All FT Roles);
• Access to a professional development fund (NEST Roles);
• All full-time Network Support Team employees are eligible for approximately