Administrative Assistant

Position Summary: 

As an Administrative Assistant you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization.

Essential Job Functions: 

• Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience
• Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers.
• Submit and reconcile expense reports

Position Requirements: 

• Prefer a Bachelor's Degree in the field of --Business Administration, Communication, or related field of study
• Additional Experience Desired: Between 1-3 years of experience in an administrative assistant position
• Additional Experience Desired: Between 1-3 years of experience in office management systems and procedures
• Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR

Base Salary Range: $17 - $23 per hour