Administrative Assistant

Company Description

RESPEC seeks an experienced Administrative Assistant located in our Rapid City, SD, location.

Founded in 1969, RESPEC is a global, 100 percent employee-owned consulting and services company dedicated to delivering innovative solutions to complex challenges for private and public clients. Operating in 15 U.S. states and 2 Canadian provinces, with influence extending to 50 countries worldwide, RESPEC is a leader in water, mining, energy, natural resources, and infrastructure services. Our six market sectors—Mining & Energy, Water, Facilities, Transportation, Development Services, and Data & Technology—reflect our expertise and commitment to excellence. At RESPEC, we thrive on collaboration and partnership, applying advanced technology to achieve sustainable solutions and drive our projects forward. We are deeply invested in our employees’ success and well-being, fostering a supportive and innovative work environment where everyone can grow and contribute meaningfully. Our commitment to excellence is evident in our contributions to local communities and strategic alliances worldwide, ensuring that we continue to inspire and innovate in rapidly evolving technical environments.

We do not accept unsolicited resumes from third-party recruiters.

Job Description

RESPEC is a nationally recognized engineering consulting company seeking an Administrative Assistant in our Rapid City, SD, office. This position will assist in answering phones, scheduling events, and supporting the Accounting and Marketing Departments.

Responsibilities:

• Professionally greet visitors and direct them to the correct person or department
• Manage Accounts Payable
• Process monthly billings
• Receive, sort, and distribute mail/packages
• Order office and kitchen supplies and restock when necessary
• Coordinate, plan, and manage internal and external local office events/parties
• Make travel arrangements
• Place lunch orders
• Coordinate and manage reservations, conference rooms, and appointments
• Respond to inquiries professionally in person, over the phone, and online
• Perform other duties as assigned

Qualifications

The ideal candidate will have the following:

• High school education or equivalent

Preferred qualifications include the following:

• Excellent written and verbal communication skills
• Organizational and time management skills
• Proficiency in Microsoft Office software

Additional Information

Compensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100 percent employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.

Featured benefits include: 

• Flexible Work Schedules
• Paid Parental Leave
• 401(k) & ESOP (with company match up to 4%)
• Professional Development and Training
• Tuition Reimbursement
• Employee Assistance Program
• Medical/Dental/Vision Insurance Plans

All your information will be kept confidential according to EEO guidelines.