Administrative Assistant III

Official Title: Administrative Assistant III Business Title:   Employment Class: University Staff FTE: 1.0 Compensation: 18.94 to 19.73 per hour FLSA Status: Non-exempt Terms of Employment: Continuous Position Summary: This position reports to the Associate Vice Chancellor for Research and Innovation and Dean of Graduate Studies at the University of Wisconsin Oshkosh. The position requires the ability to work collaboratively while using outstanding communication skills to contribute proactively to a respectful and professional environment. Responsibilities include accurate, timely and professional support to the department, graduate program directors, students, and collaborators across the University.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details. Responsibilities

• Schedules logistics and secures resources for meetings, conferences, and travel
• Serves as a primary point of contact for applicants, graduate students and program coordinators, as well as other individuals and groups, and provides information via phone, in person, and through other communication media
• Prepares and audits complex records, edits documents, and reviews work done by others
• Provides administrative support to Graduate Council
• Develops, implements, and maintains methods and organizational systems for record retention according to established policies and procedures
• Responds to students’ inquiries, concerns, and needs throughout their graduate career 
• Manages the processes related to hiring Graduate Assistants
• Coordinates graduate student grant and scholarship applications and awards
• Collaborates effectively across departments and programs to meet the goals of the Graduate Studies Office
• Tracks the Graduate Studies and Research and Innovation unit budgets and prepares regular, accurate reports for the AVC/Dean
• Processes and responds to graduate student applications according to established policies and procedures
• Assists with targeted communication plans and materials based on established goals
• Delivers directed admissions messaging to internal and external audiences
• Provides support to units under the Research and Innovation umbrella as needed/requested by the AVC/Dean
• Assists with website updates and information maintenance.

Qualifications   Required:

• High school diploma
• Minimum of two years of recent, relevant administrative support experience.
• Demonstrated ability to manage complex issues, effectively organize work to meet deadlines, and maintain attention to details. 
• Proficiency with Microsoft Office 365 including Word, Excel, Outlook, Teams, and SharePoint.   
• Evidence of ability to learn and apply new software applications. 
• Excellent written and interpersonal communication skills.  
• Evidence of ability to exhibit initiative and independent judgment.   
• Commitment to diversity, equity, and inclusion.
• Positive, inquisitive, enthusiastic attitude.

Preferred:

• College-level coursework or two-year associate’s degree from an accredited institution. 
• Knowledge of purchasing, budget tracking, reporting methods, and requisite systems (i.e. WISER, PeopleSoft, and/or other general bookkeeping systems). 
• Familiarity with web content management systems such as WordPress.  
• Strong decision-making, prioritizing, and problem-solving skills.
• Experience with records management, collection and interpretation of data.

To Apply:

Applicants must submit the following documents using the online application: cover letter, current resume, contact information for three professional references.

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by the end of the day Tuesday, July 23, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

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