Administrative Assistant III

Overall, these individual handles a variety of situations involving the clerical or administrative functions of the office which often cannot be brought to the attention of the executive.  The incumbent operates under general guidelines, using considerable judgment and initiative to determine the approach or action to take in non-routine situations.  Generally, applies to those associates reporting to an executive of the company or responsible for several managers/executives or departments simultaneously.

 

• Responsible for the facilitation of graphics, spreadsheets, and communications for the production of marketing presentations.
• Interprets and adopts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.
• Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Reads publications, regulations, and directives and acts or refers those that are important to executive and staff.  Assists in training of new administrative associates.
• Gathers appropriate data and prepares special or ad-hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.  Prepares presentations using PowerPoint.
• Assists executive with administrative details, usually of a confidential nature.  May include assisting in deduction resolution.
• Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person.  Reads and routes incoming mail.
• Maintains the revenue forecast, publishes the newsletter, maintains email lists, and maintains SM software user lists. 
• Meeting the physical requirements – listed below
• Other duties as assigned

Education:

• High School Diploma/GED
• Bachelor’s Degree

Work Experience:

• 5+ years of secretarial and/or administrative assistant experience.
• 5+ years’ experience working for middle management or executive level.

Knowledge, Skills and Abilities:

• Excellent level skills of expertise in spreadsheet and word processing software.  
• Able to type 60 wpm and be completely familiar with presentation software.
• Present a consistently professional demeanor and be able to work in a highly visible position.  
• Excellent organizational, interpersonal and communication skills.

Physical:

• Seeing
• Listening

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Acosta and Mosaic are the sales and marketing powerhouses behind the most recognized and proven brands with top retailers in the United States and Canada. We offer flexible services that maximize efficiency. Acosta has the talent and technology to build data-, reach- and relationship-driven strategies to execute those strategies, and the tools to monitor, track and optimize metrics-based results for customers and retailers.

The Acosta Group, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. The Acosta Group may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The Acosta Group reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

The Acosta Group, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. The Acosta Group may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.

The Acosta Group utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov) 

The Acosta Group is an Equal Opportunity Employer.

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