Administrative Assistant III - Human Resources

Position summary:
This position is primarily responsible for data entry and file maintenance for employees.  This position will have a significant amount of personal interaction with employees, applicants, and new hires. The position will be required to handle multiple tasks and be flexible around deadlines.

Position responsibilities:

• Regular scheduled attendance on a Full-Time Basis. Excess hours may be required during peak periods
• Accurate data entry of all information into KC systems
• Answer phone calls and emails with radical hospitality
• Effective use of the ERP Jenzabar EX system to maintain employee information, enter new hire data and pull reports necessary for job functions.
• Onboard new employees and track employment process from start to finish
• Process employee changes with required documentation
• Maintains accurate records of active job openings and received applications; manages internal and external job postings.
• Assist with the preparation of monthly, quarterly and annual reports including but not limited to CBM, Veteran Reporting, IPEDS, etc.
• Assist in the new hire orientation as needed
• Track KC volunteers and monitor volunteer program
• Assist in preparation of employee communications including contracts, Paid Professional Assignment (PPA), and compensation letters
• Assist with retention schedule for employee files and records in electronic and paper form
• Coordinate Employee Service Awards
• Manage HR Help Desk requests including Service Records/Verification of Employment, resolution of employee issues, and applicant questions.
• General office tasks such as requisition submittal, ordering supplies, answering phones, filing and assistance with daily operations of the Department.
• Serve on committees, including the Hospitality Committee
• Other duties, as assigned

Minimum Position Requirements:

• High School Diploma; Associate's degree preferred.  Three years of proven work-related experience in Human Resources or a similar business office environment.
• Must have a proven history of reliability, accuracy and willingness to work as requested to ensure timely and accurate data entry and file maintenance.
• Advanced and efficient knowledge and skills of computer applications Microsoft suite, Adobe, typing and data entry.
• Must be able to work in a typical office environment.
• Must be able to handle high workload and meet deadlines in a professional office
• Must be organized, confidential, timely, tactful, detail-oriented, and even tempered.
• Must have strong communication skills.

Supervisory Responsibilities:

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

Physical Demands and Work Environment:

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

Position responsibilities:

• Provide resources for safe operation of units. Create and support workplace safety.
   

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System.
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Tuition scholarships are for the employee and dependent children. 
• Compensation for this 12-month position is $34,163

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching posi