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Administrative Assistant II (Procurement & Purchasing)
City of CharlottesvilleCharlottesville, United Statesfull_timeVerifiedPosted 7 Aug 2026
💰 $60,540/yr($48,240/yr – $60,540/yr)
About the role
Posting number: 260200024
Department: Finance Department
Job classification: Administrative Assistant II
Posting type: Open & Promotional
Categories: Administrative Assistant
Summary
This Administrative Assistant II is assigned to the Procurement Division of the City’s Finance Department. The position serves as the Division’s first point of contact and primary front-facing support, performing responsible paraprofessional administrative work to ensure efficient procurement operations. This role manages core communication channels, supports term contract administration, data and records management, facilitates purchasing compliance, and maintains procurement systems and records. Responsible for end product of work, applying standard office methods and procedures. Works under general supervision of the Procurement Manager.
The preferred hiring range for this position is between $24.12 - $30.27 an hour ($50,169.60 - $62,961.60 annually). Starting offer is based on applicable education, experience, and internal equity. This full-time, non-exempt position offers a comprehensive benefits package, including 13 paid holidays plus one floating holiday, vacation and sick leave, health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities. This position is also eligible for the following retirement benefits:
- Choice of retirement plan:
- Defined Benefit Pension Plan: Provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age. The plan includes a 5-year vesting period and requires an employee contribution of 5% of salary.
- Defined Contribution 401a Plan: Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account. The account balance is used to provide retirement benefits. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required.
- Voluntary 457 Deferred Compensation Plan
- Eligibility to purchase prior service credit under the Defined Benefit Plan
The City of Charlottesville manages its own retirement system and does not participate in VRS; however, a Portability Agreement is available for eligible employees. For additional details, please refer to the “Benefits” tab within this posting or visit the City’s Employee Benefits webpage.
Examples of duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.Customer Service
- Serves as the first point of contact to meets, greet, screen in-person and telephone customers and visitors; takes messages or directs visitors appropriately.
- Provides accurate and appropriate information in response to routine and more advanced inquiries with ability to interpret department and City policies and procedures.
- Has a thorough understanding of departmental services and is able to assist with routine departmental processes, such as providing guidance to decentralized buyers and end users for timely processing; directs inquires appropriately.
- Assists visitors in completing standard forms; may review them for completeness.
- Monitor's department email account and respond to routine requests.
- May update department website.
- May answer routines correspondence for supervisor.
- May provide direct support for public events and/or emergency operations.
Accounting & Purchasing
- Prepares, verifies, reconciles statements, files, and processes a variety of accounting and procurement documents, which may include, but are not limited to, invoices, credit card accounts, purchase requisitions, purchase orders, forms, reports, work orders, and documentation related to small purchase procedu
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