Administrative Assistant II - Part Time

Position Title:

Administrative Assistant II - Part Time

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Proven experience as an administrative assistant or in a similar role.
Experience working with customers having mental health crisis
Proficiency in Microsoft Office Suite and experience with data entry and management software.
Familiarity with financial management software.

Job Description:

We are seeking a dedicated and organized Administrative Assistant to join our Student Wellness team. This role will provide essential administrative support to the Department of Student Wellness, assisting the Director and staff with a variety of tasks to ensure smooth and efficient operations. The ideal candidate will be a proactive problem-solver with strong communication and organizational skills, committed to fostering a supportive and welcoming environment for students and staff.

This position is part time, 20 hours a week, and is eligible for ISU benefits.

Work Schedule:

Monday - Friday 8 a.m. - Noon

Examples of Duties:

• Provide administrative support to the Department of Student Wellness and the Director by serving as a liaison to external contacts, scheduling meetings, and assisting with various tasks and projects.
• Coordinate meetings, prepare agendas, correspondence, and meeting minutes.
• Assist staff with scheduling spaces, creating travel itineraries, preparing for programs, booking reservations, and ordering supplies or equipment.
• Manage Student Health and Wellness unit requests through Smartsheet, including presentations, programs, training, and resource requests.
• Conduct moderately complex research, gather data, and prepare department summaries and reports.
• Support staff by entering data into department recreation management software and/or website as needed.
• Purchase office supplies and maintain supply inventory.
• Assist the director in compiling and analyzing financial and operational reports.
• Assist staff in completing expense verifications to meet University policies.
• Ensure compliance with university policies and federal laws, including FERPA, HIPAA, and Title 42.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Part time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

May 28, 2024

Posting Close Date:

June 6, 2024

Job Requisition Number:

R14771