Administrative Assistant II

About Bering Straits Professional Services

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the U.S. Small Business Administration (SBA) as an 8(a) contractor. In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI).

PRI recognized BSPS for having met the stringent requirements of international standards, ongoing commitment to satisfying stakeholders and a dedication to continual improvement of their management systems. Through this certification, BSPS has joined an elite number of organizations worldwide who have achieved certification to this globally recognized ISO 9001 quality standard.

About this position Administrative Assistant II in Washington DC

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

 

Wage/Salary Range: $85,000

 Applicants will be notified via phone or email within ten (10) business days of submittal.

 

Essential Duties & Responsibilities

E2 Operations:

·         The contractor shall utilize existing knowledge and best practices to assist the travel team with all obligations and operations taking place within the E2 travel system. Tasks in the area include the following:

Authorization and Voucher Processing

·         Following all government-wide and State Department specific regulations, review, edit, return and/or process all travel authorizations and vouchers submitted for EAP employees. This is inclusive of all amendments that may be necessary to submitted authorizations and vouchers.

System Monitoring

·         Attend, either in-person or remotely, all State Department and/or government-wide meetings involving updates or changes that impact EAP E2 travel and operations. Report all pertinent information back to the travel team, making updates to processes accordingly.

Account Maintenance

·         Control and maintain all EPA user accounts, ensuring that user lists remain up to date and accurate.

E2 and Travel Data Reports

·         Run travel reports utilizing both the E2 system and existing/historical information, compiling diverse data sets into various user-friendly formats and displays depending on the audience.

Travel Team Assessments

·         Analyze and complete in-depth assessments of travel team staffing and operations, identifying areas of strength and weakness, internal and external risk areas, underlying causes of problem areas, and suggested solutions.

Customer Assessments

·         Analyze and complete in-depth assessments of EAP customer travel operations, identifying customer best practices, areas of weakness, impacts of problem areas on the travel team, mitigation options for travel, and overall solutions to the identified weaknesses.

Customer Relations

·         The contractor shall serve as the E2 expert for all EAP customers, handling all questions and concerns about system operations, and assisting them in identifying future travel needs. Tasks in this area include the following:

Customer Assistance Line

·         Meeting with all customer groups on a quarterly basis and identify all anticipated travel for that time period. Report the results of these interactions to the PWS travel team