Administrative Assistant II

Title: Administrative Assistant II

Salary: 37,000

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: Gateway Community & Technical College

Campus Location: Gateway Edgewood Campus

Department: Academic Affairs

Total Rewards

Gateway Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Administrative Assistant is responsible for administrative support to the Division of Arts & Sciences. This position will efficiently manage scheduling, reporting, and administrative tasks to ensure smooth academic operations and support faculty and students. This includes handling course schedules, generating various reports, and performing essential administrative duties to maintain organizational effectiveness.

Job Duties:

• Implement changes to course schedules.
  
• Manage all aspects of the course cancellation process, including notifying students and advisors and reassigning students.
  
• Conduct a thorough review and cleanup of the upcoming semester's schedule.
  
• Produce live class counts three times weekly, organize the data, highlight trends, and provide insights on enrollment patterns and issues.
  
• Prepare faculty load reports, including data organization, credit totaling, and identification of overload candidates.
  
• Develop course offering reports, identifying high and low enrollment courses, total sections, and performing other analyses.
  
• Complete additional reporting tasks as assigned.
  
• Assist with the book ordering process.
  
• Collect and audit syllabi.
  
• Respond to inquiries from the department email inbox, providing essential organizational information.
  
• Manage select Microsoft Bookings pages.
  
• Coordinate logistics and secure resources for division meetings.
• Track, stock, order, and inventory office supplies to ensure adequate materials are available.
  
• Perform other administrative duties as assigned.
  
  
  

Minimum Qualifications:

• Associate's degree or equivalent and 1-3 years relevant experience
  
• Commitment to diversity, equity, and inclusion.
  
• High attention to detail, independent, self-motivated, adaptable to fast-paced environments.
  
• Professional and courteous communication at all levels, both internally and externally.
  
• Clear verbal and written skills.
  
• Efficiently prioritize and meet deadlines.
  
• Proficient in Microsoft Office (Excel, Forms, Outlook, Teams, SharePoint, Word).
   

Preferred Qualifications:

• Bachelor's degree or equivalent and 4-6 years relevant experience
  
• Experience in and understanding with students from diverse populations.
  
• Experience working at the community college level.
  

 

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Commu