ADMINISTRATIVE ASSISTANT I

Agency: Department of Human Services
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Opening Date/Time: 11/18/2024

Closing Date/Time: 12/03/2024
Salary: Anticipated Salary: $5,423 - $7,721 per month ($65,076 - $92,652 per year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42605

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Early Childhood is seeking to hire a self-motivator who is organized, detailed oriented, and works well with others.  Under general direction of the Bureau Administrator, the person will perform a variety of important and confidential functions such as coordinating with internal partners regarding the development, analysis of results, and design and implementation of new or revised policy, procedures, and methods of operation; assisting with completing necessary steps associated with the bureau’s timekeeping; gathering information and independently performs special projects and studies, which are complex and sensitive in nature by using Microsoft Office Suite and other software and platforms in use; analyzing and interpreting data to develop and prepare written special statistical reports;   PowerPoint presentations and written briefs; and assisting the Bureau Administrator in reviewing internal and external functions and procedures for effectiveness and efficiency. 

Essential Functions

• Performs a variety of important staff functions, assisting in the administrative activities of the Administrative Supports Bureau within the Division of Early Childhood.
• Researches, gathers information, and independently performs special projects and studies for the Bureau Administrator, some of which are complex and sensitive in nature, using Microsoft Office Suite.
• Assists in reviewing internal functions, systems, policies, and procedures for effectiveness and efficiency.
• Enters assignments in a formal tracking system to ensure completion within designat