Administrative Assistant

<p><strong>Overview</strong></p> <p>Join our dynamic team of administrative assistants, where independence meets collaboration, and where you’ll play a vital role in Esri Global’s UK offices. Bring your skills in communication, organisation, and attention to detail to support and empower our talented and innovative Software Development and Product Engineering teams as they grow and thrive. In this position, you will handle day-to-day office operations, gather and share relevant information, and facilitate necessary approvals for various requests.</p> <p><strong>Responsibilities</strong></p> <ul> <li>Manage operations to make our office a great place to work by taking care of the office condition, supplies, catering, vending and equipment</li> <li>Interface with the local landlord and vendors, manage vendor procurement and vendor contracts, coordinate work of contractors for office maintenance and enhancements, and maintain office equipment in collaboration with Esri’s corporate, Global Operations Team based in the United States</li> <li>Act as a first point of contact in our Edinburgh office and ensure successful meeting engagements</li> <li>Manage daily business administration, including answering and routing inbound calls, travel planning, and other administrative support</li> <li>Assist and collaborate with colleagues when necessary, and take on temporary projects within your expertise</li> <li>Coordinate with managers and Esri Information Security Technology teams on acquisition and distribution of employee computer hardware</li> <li>Provide orientation to new staff members</li> <li>Collaborate with HR to support employer administration, onboarding, as well as compliance and adherence to legal and office policies as needed</li> <li>Actively engage in data privacy management</li> <li>Provide high-level administrative support to development teams globally</li> <li>Serve as a collaborative partner with administrative staff located in Europe, Asia, and the Americas including staff in Esri’s headquarters in Redlands, CA&nbsp;</li> <li>Improve and implement sustainable business practices to ensure the financial health of the office and company as a whole</li> <li>Organise team building and office morale events and activities</li> </ul> <p><strong>Requirements</strong></p> <ul> <li>National 5s, GCSEs in English and Maths, or equivalent</li> <li>At least two years of experience working in a similar position with office management, administrative, or assistant experience&nbsp;</li> <li>Effective time management skills with the ability to multi-task and follow-up on multiple projects, using both analytical and organisational skills &nbsp;</li> <li&g