Administrative Assistant, Data Operations

At PitchBook, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company. 

Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.

If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you. 

 

About the Role:

At PitchBook, we believe that the Data Operations team plays a vital role in setting us apart from our competitors. We take immense pride in providing top-quality data to our customers, while also being accountable, collaborative, and receptive to feedback. Our team members are highly engaged, detail-oriented, and always eager to learn and grow as our industry evolves.

Our reputation for excellence is a direct result of our deep commitment to building the world's best private market database, and we recognize the importance of investing in our team members from day one. That's why we offer specialized training and a mentorship program that is tailored specifically to the needs of the Data Operations team.

We value and celebrate the diverse perspectives, talents, and experiences of our team members and recognize the importance of building trust and strong cross-functional partnerships. If you're looking for a challenging and rewarding opportunity to take your career to new heights, we invite you to join us at PitchBook.

We are looking for a positive, proactive, and detail-oriented individual to join our large and growing team at PitchBook. This role supports the VP of Data Operations and other Data Operations leaders within a global operation that spans many time zones and several countries. The role will include a variety of administrative, coordination, culture-building duties, and managing departmental and cross-functional rhythms of business. The role will also provide support for key org-wide presentations and initiatives, while working closely with other Administrative Assistants and our internal communications team. This is a great opportunity to be a difference-maker and to grow your career.

 

Primary Job Responsibilities:

• Lead administrative support for team processes and programs, such as managing scheduling, coordinating inputs to documents and presentations, communications, and other projects 
• Provide administrative support for PitchBook's VP of Data Operations, including calendar management, expense reports, and travel reservations 
• Drive culture-building activities for the Data Operations department, including the planning of team events and other culture-building activities 
• Support cross-functional and org-wide initiatives and presentations while working closely with other Administrative Assistants and our internal communications team 
• Coordinate inputs from various team members to prepare presentations and documentation for rhythm of business deliverables such as weekly updates, monthly business reviews, marketing team meetings, and other projects 
• Provide thorough notetaking in team meetings, including a summary of follow-up action items, and distribute notes to appropriate stakeholders 
• Assist with preparing and reviewing documents including those with sensitive and confidential information 
• Support the vision and values of the company through role modeling and encouraging desired behaviors 
• Participate in various company initiatives and projects as requested 

 

Skills and Qualifications:

• Bachelor’s degree preferred, or equivalent experience 
• 3+ years of professional experience supporting a senior manager/executive in an administrative role 
• Demonstrated ability to roll up your sleeves and make a positive impact, comfortable with ambiguity 
• Experience managing multi-stakeholder projects and presentations, proficient with Powerpoint 
• Positive attitude and proactive mindset, willingness to help out in all situations 
• Excellent organizational skills, attention to detail, and a strong sense of urgency and follow-through 
• Outstanding communication and problem-solving skills 
• Desire and ability to be a team player who appreciates a unique, entrepreneurial, and collaborative environment 
• Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, W