Administrative Assistant, CMC (Contract)

<p><strong>Administrative Assistant, CMC</strong></p> <p><em>Be the calm, capable center of gravity for a fast-moving Technical Operations team — owning complex calendars, high-stakes logistics, and cross-functional projects for leaders who rely on you to make the day run smoothly. This role puts you at the heart of the action, trusted with real responsibility from day one.</em></p> <p><strong>Position Description</strong></p> <p><strong>The Opportunity</strong></p> <ul> <li>Partner with executives, stakeholders, and teams at every level — from the C-suite to external partners — building relationships built on trust and reliability.</li> <li>Own complex, ever-shifting calendars, and confidently reprioritize on the fly to keep the day running smoothly.</li> <li>Jump into cross-functional projects and special assignments, bringing organization and follow-through wherever they're needed.</li> <li>Plan seamless domestic and international travel, crafting detailed itineraries and adapting gracefully when plans change.</li> <li>Coordinate team meetings, events, and offsites that run smoothly from start to finish.</li> <li>Manage expense reports, purchase orders, and administrative workflows using Microsoft 365, Copilot, SharePoint, and other tools.</li> <li>Step in to support fellow EAs as needed, contributing to a collaborative team culture.</li> </ul> <p><strong>What You’ll Bring</strong></p> <ul> <li>8+ years supporting senior executives or C-suite leaders.</li> <li>Strong command of Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with video conferencing and collaboration tools.</li> <li>A knack for juggling priorities, meeting deadlines, and staying organized under pressure.</li> <li>Warm, polished communication — you know how to write and speak with clarity and professionalism.</li> <li>An instinct for anticipating needs before they arise, paired with meticulous attention to detail.</li> <li>A service-minded, team-first attitude, balanced with the confidence to work independently.</li> <li>Sound judgment and discretion when handling sensitive or confidential information.</li> <li>Experience in biotech, pharma, or life sciences is a plus.</li> </ul> <p><em>The posted range applies to roles based in the San Francisco Bay Area and reflects local market conditions. Where an offer lands within that range depends on the candidate’s relevant experience, technical expertise, and how their background aligns with the role’s requirements.</em></p> <p><strong>Location:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </strong>Onsite – Brisb