Administrative Assistant-Biopharma Manufacturing

The Opportunity:

Avantor is looking for an Administrative Assistant to perform advanced and complex administrative duties for senior-level management. Edit and type letters and reports often of a confidential nature. Schedules appointments and meetings and screens telephone calls. Maintains confidential records. Prepares reports and initiates and answers correspondence in the name of the supervisor. 

If you are an Administrative Assistant who is extremely proficient in all Microsoft Programs, especially Excel and Powerpoint, let's talk!

What we are looking for:

Education: High school diploma required; Bachelor’s degree preferred

Experience: Minimum 1+ years experience is required  

Collaboration Tool: Microsoft Office Suite experience highly preferred 

Preferred Qualifications: 

2+ years of experience with office management and/or distribution preferred (i.e. relevant professional experience as an Assistant or Office Manager)

Prior experience in quality assurance / quality control preferred

SAP experience a plus

Logistics experience a plus

Qualifications:

• Handling administrative requests and queries appropriately

• Managing, planning, and scheduling meetings

• Develop and carry out an efficient documentation and filing system

• Clear written and verbal communications

• Keeping confidential information

• Acute attention to detail

• Purchase Orders, SAP ledger coding, and coding of invoices

• Maintaining master calendars for all aspects of Seradigm (production, meetings, logistics, etc.)

• Backup role for coordination with operations on Seradigm order fulfillment, including order forecasting and dry ice planning for the upcoming week

• Backup role for supporting activities related to improving efficiency, effectiveness, and capabilities of the order fulfillment process

• Backup role to be the contact for all Seradigm orders; establishing, tracking, and assigning lots to orders, producing packing lists, communicating with Seradigm and Avantor associates about order status

• Backup role to be responsible for handling inbound sales calls/emails relating to service status or challenges/concerns/issues

How you will thrive and create an impact:

• Excellent written communication skills particularly in area of email communication

• Relevant professional experience as an assistant or office manage

• Proficient in using Outlook, MS Office, especially Word and Power Point

• SAP experience a plus

• Logistics experience a plus

• Excellent time management and the ability to set priorities

• High level of initiative and stress resilience

• Detail-oriented, with demonstrated track record of working with integrity and intensity

• Must possess excellent written and verbal communication skills

• Must be a team player and have the ability to work independently

• Possesses proven problem-solving skills

• Must be customer focused

• Practices attentive and active listening

• Ability to maintain composure and positive attitude during difficult times

• Possesses superior organization and time management skills

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
 
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice fo